Recording incidents

[Guest guest dennis]

Is it possible to record in current minutes of a current meeting an incident that happened in a prior meeting but was not recorded? The minutes of that meeting did not reflect the incident and those minutes were approved and accepted as presented. The member who wishes to have this incident recorded in the minutes was at the meeting where the incident occurred and at the next meeting where the minutes were read and approved for acceptance. But now they wish to have the incident in the minutes and recorded as a matter of record. - thoughts anyone ?

[Sean Hunt]

In general, if the assembly wishes to amend minutes once they are approved, they can do so by a motion to Amend Something Previously Adopted (RONR 11th ed. p. 475, ll. 18-24). Whether this is advisable in this case depends on what you mean by "incident". If this is just a motion being adopted, it should absolutely be included. If it was a point of order that was ruled on, it should be included (p. 470, ll. 10-12), but this would ordinarily be limited to the exact point of order and the ruling. The only time you would go further is if the issue gets to the point where a disruptive member is named by the chair (at which point the assembly can vote on disciplinary action). See p. 646, ll. 16-24. 

[Hieu H. Huynh]

I would leave the incident out of the minutes.

[Gary Novosielski]

I would need more information on what this "incident" was.  It sounds likely that it would not belong in the minutes, because of all the things that do belong in the minutes, few of them would ordinarily be described as "incidents". 

I agree that if it were done the motion to Amend Something Previously Adopted (§35) would be used.

It requires a second, is debatable, amendable, and requires for adoption (a) a two-thirds vote, (b) a majority vote when notice of intent to make the motion, stating the complete substance of the proposed change, has been given at the previous meeting within a quarterly time interval or in the call of the present meeting, or (c) a vote of a majority of the entire membership—any one of which will suffice.