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Guest gigi
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When the Chairman is not present at a meeting, the Vice Chair will conduct.  We have 6 voting members including the Vice Chair vote, but when she is conducting meeting she does not vote, however, how would I document the motion, vote 5 in favor and 1 not voting, absent, abstain???

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Agreeing with the previous responses, in committees and small boards, the chairman usually votes along with everyone else. Committees also don't keep detailed minutes, but may do so if desired. The minutes would normally just say that the motion was adopted and would not mention the vote count.

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