Guest MsPollifax Posted January 15, 2017 at 05:44 PM Report Share Posted January 15, 2017 at 05:44 PM At a board meeting, a board member requested that the minutes be corrected to reflect the chair's comments when asked why some volunteers were rejected to help on committees and task forces. The answer was that no one liked working with these volunteers. A motion was made to accept corrected minutes, when the language was not determined; the motion voted was to accept corrections to be written by the private management compnay notetaker and minutes-producer. When the corrected, approved minutes were distributed, the comments were absent and the language was not what had been discussed. The management comoany for th HOA does not want the comments of the chair included as they are slanderous, and says the comments were not relevant to a motion. When the board member was told to file an addendum which would be included, is now being told that the addendum cannot be ncluded without a motion to accept. Need advice. Quote Link to comment Share on other sites More sharing options...
Dan Honemann Posted January 15, 2017 at 05:51 PM Report Share Posted January 15, 2017 at 05:51 PM Comments do not belong in the minutes. Quote Link to comment Share on other sites More sharing options...
Guest MsPollifax Posted January 15, 2017 at 07:28 PM Report Share Posted January 15, 2017 at 07:28 PM Thank you. Where should comments like this be? The board allows comments in call to the audience. The board also thanks and congratulates people the are in the minutes. Quote Link to comment Share on other sites More sharing options...
Joshua Katz Posted January 15, 2017 at 07:51 PM Report Share Posted January 15, 2017 at 07:51 PM Unless there's a law or rule saying otherwise, in my opinion, they should be in people's heads and nowhere else. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted January 15, 2017 at 08:16 PM Report Share Posted January 15, 2017 at 08:16 PM As the others have said, absent a rule or custom to the contrary in your organization, comments and summaries of discussion do not belong in the minutes. However, when the minutes are up for approval, the assembly can decide by majority vote to include or exclude whatever it wants to in the minutes. The assembly itself has the final say. The minutes can also be amended at a later meeting to either add to or delete from the approved minutes by following the procedure to amend something previously adopted. BTW , I like your name. I used to be intrigued with the stories of "The Amazing Mrs. Pollifax". Quote Link to comment Share on other sites More sharing options...
Guest MsPollifax Posted January 16, 2017 at 07:20 PM Report Share Posted January 16, 2017 at 07:20 PM Thank you all for your help. And, Richard, I do hope to grow up to be a spy like Mrs. Pollifax! Quote Link to comment Share on other sites More sharing options...
Gary c Tesser Posted January 17, 2017 at 05:29 AM Report Share Posted January 17, 2017 at 05:29 AM On 1/15/2017 at 2:28 PM, Guest MsPollifax said: Where should comments like this be? In anyone's memoirs. In a letter to The Times, which is every Briton's sacred right. As a tattoo on your right shoulder blade, unless you're a surfer dude or a member of a ruthless criminal biker gang, in which case it belongs behind the right knee (extending down the calf, but not to the ankle, if the comment is that lengthy), or, if you're a college graduate, have it engraved on the back of your iPhone, which you then have bronzed. Quote Link to comment Share on other sites More sharing options...
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