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Guest Dan

Motion requiring majority vote.

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Guest Dan

We have been told that any motion requiring a vote MUST be done under new business such as accepting the minutes and financial report of the previous meeting. In the past our agenda was:

1. Call to order, salute the flag and prayer. 2. Acknowledge visitors. 3. Present minutes of the previous meeting and motion on the same. 4. Present financial report of the previous month and motion on the same. Now we have items 3 and 4 under new business. Is the way we were doing it in the past not correct according to Robert's Rules of Order? Thank you for any and all information. Dan

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30 minutes ago, Guest Dan said:

We have been told that any motion requiring a vote MUST be done under new business such as accepting the minutes and financial report of the previous meeting.

Where does that come from? RONR does not require it.

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Guest Dan

I have read Robert's Rules from cover to cover twice and I can't see anything stating that. Thank you.

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2 hours ago, Guest Dan said:

We have been told that any motion requiring a vote MUST be done under new business such as accepting the minutes and financial report of the previous meeting. In the past our agenda was:

1. Call to order, salute the flag and prayer. 2. Acknowledge visitors. 3. Present minutes of the previous meeting and motion on the same. 4. Present financial report of the previous month and motion on the same. Now we have items 3 and 4 under new business. Is the way we were doing it in the past not correct according to Robert's Rules of Order? Thank you for any and all information. Dan

The way you were doing it in the past is correct.  Minutes and such things as motions resulting from reports of officers and committees can and should be taken up as those matters (the minutes and reports) are being considered.  There is no need to wait for new business.

btw, the treasurer's report should not be approved.  It is simply presented and then kept on file. Action should be taken on it only if it is referred for audit or it contains a recommendation for action which needs the assembly's approval.   It's no different from other reports:  they are simply presented.  No approval needed. You just move on to the next report unless it contains something that requires (or results in) action by the assembly in the form of a motion relating to the report. 

one more "btw":  The correct term for approving the minutes is to APPROVE the minutes, not to "accept" the minutes.

Edited to add:  You "accept" a package from  FedEx.  You "approve" minutes.  :)

Edited by Richard Brown
Added last sentence

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