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Counting of ballots after meeting adjourns


teck wyn
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We have a society of about 4000 members.  Recently we held an extraordinary general meeting to amend our bylaws.  The meeting agreed that polling would be done via secret ballot.  The chairman adjourned the meeting and the team of scrutineers collected and tallied the ballots.  The scrutineers submitted their report to the chairman during lunch and the chairman announced the result during lunch.   The chief scrutineer said that she is a registered company secretary and it is common for publicly listed companies to announce the result of a poll after the meeting has adjourned and so it should be okay for a society to do so as well.    This makes no sense to me.  Is this practice common in other societies?

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24 minutes ago, teck wyn said:

The chief scrutineer said that [...]

it is common for publicly listed companies to announce the result of a poll after the meeting has adjourned

and so it should be okay for a society to do so as well.   

This makes no sense to me.  

Q. Is this practice common in other societies?

No.

That practice [to announce election results outside of a quorum-satisfied meeting] is not common.

But it does happen.

That practice is contrary to Robert's Rules of Order. -- That practice does not allow for challenges, points of order, motions to discard that round of balloting, etc., whatever irregularity occurred, and which needs correction.

***

For example: What would you do if voter fraud was clearly involved?

(Extreme hypothetical example: How can there be 101 ballots stuffed in a ballot box, where a club only has 33 members?) :blink:

 

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Guest Who's Coming to Dinner

You should have taken a recess for lunch (or adjourned to meet again afterward) so the tellers ("scrutineers") could present their report and the chair announce the result during the meeting. "Lunch" doesn't have minutes so you cannot record the result until it is announced at the next meeting.

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