Jump to content
The Official RONR Q & A Forums

Rules regarding sending minutes out to membership


Guest Joanne
 Share

Recommended Posts

19 minutes ago, Guest Joanne said:

What are the rules regarding sending minutes for regular meetings and board meetings to the membership?  

There aren't any in RONR.

19 minutes ago, Guest Joanne said:

  Can they be sent before being approved at the next meeting? 

No rule in RONR prevents it, but if this is done they should be clearly marked as being simply an unapproved draft.

 

19 minutes ago, Guest Joanne said:

  Can those who were not in attendance at the meeting  vote to approve the minutes?  

No vote is taken on approval of the minutes, but all members present at a meeting at which corrections to minutes are voted on have the right to vote. 

Link to comment
Share on other sites

11 minutes ago, Guest Minutes said:

Normally the Club will vote to approve the minutes at the following meeting, is this incorrect?  Are minutes not approved by vote unless there are changes?

Once all proposed corrections (if any) to the minutes have been disposed of, by being either adopted or rejected, the chair, after ensuring that no further corrections will be proposed, simply declares the minutes approved (or approved as corrected). 

See RONR, 11th ed., pages 354-55.

Edited by Daniel H. Honemann
Added the citation to RONR.
Link to comment
Share on other sites

On 10/16/2017 at 3:13 PM, Guest Joanne said:

What are the rules regarding sending minutes for regular meetings and board meetings to the membership?  Can they be sent before being approved at the next meeting?  Can those who were not in attendance at the meeting  vote to approve the minutes?  

Normally, minutes are distributed only to members of the body that the minutes apply to.  But the board, for example, could authorize distribution to the membership, and many do.  In any case, the membership, by a 2/3 vote (or majority with notice, or majority of the entire membership) may order the minutes of the board to be produced and read at a meeting of the membership.

Minutes could be sent before being approved, but to avoid problems, they should be clearly marked as DRAFT minutes, subject to correction.  

Those who were not present at the meeting can offer and vote on corrections if a vote is needed.  Approval is done by unanimous consent without a vote as Mr. Honemann described above.

Edited by Gary Novosielski
as amended
Link to comment
Share on other sites

9 hours ago, Gary Novosielski said:

. . . Approval is done by unanimous consent without a vote as Mr. Honemann described above.

Approval is done without a vote, but I don't believe Mr. Honemann said anything about unanimous consent.  In fact, once there are no more corrections, the chair simply declares the minutes adopted. That's not the same thing as unanimous consent. In fact, even if a member objects, the chair should still declare the minutes approved unless another correction is proposed. 

That might be a strange concept for the average layman, but it is the rule in RONR.  (The rule in the AIP Standard Code of Parliamentary Procedure appears to be slightly different, but we are discussing the rules in RONR).

Link to comment
Share on other sites

1 hour ago, Richard Brown said:

Approval is done without a vote, but I don't believe Mr. Honemann said anything about unanimous consent.  In fact, once there are no more corrections, the chair simply declares the minutes adopted. That's not the same thing as unanimous consent. In fact, even if a member objects, the chair should still declare the minutes approved unless another correction is proposed. 

That might be a strange concept for the average layman, but it is the rule in RONR.  (The rule in the AIP Standard Code of Parliamentary Procedure appears to be slightly different, but we are discussing the rules in RONR).

A distinction without a difference, it seems to me.  It is not the case that the chair may declare the minutes approved in the face of objection, but rather that the only way to raise an objection to appoval is to offer a correction.   

Link to comment
Share on other sites

Guest
Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.

 Share

×
×
  • Create New...