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Board Meeting Minutes


Guest Bill
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Does Roberts Rules of Order restrict a Homeowners Association Board of Directors from recording how each Board Member votes in their meeting minutes (small Board of 5 Members for 400 single family residences).

Not asking opinions on whether or not they should, just whether RR restricts a Board from recording how Board Members vote.

 

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The standard RONR rule is that the only way that each individual member's vote is recorded by name is if the group decides (majority vote) to conduct a roll-call vote  --  see page 420.  

The group could adopt a special rule of order that every vote (presumably on main motions only) is conducted by roll call, or at least the voters and their votes are identified in the minutes less formally. 

The common thing is that the chair estimates who won (by listening to ayes and nays, or looking at raised hands, or even counting those hands), states which side has won the vote, and goes on to the next item of business.

So to the extent that a roll-call vote (or other tabulation of members' votes in the minutes) requires an additional rule, RONR does have such a restriction.  But it is easy enough to eliminate the "restriction" if the members wish to do so.

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Guest Bill, the short answer is that nothing in RONR  prohibits it but nothing in RONR requires it either. As the others have stated, normally, unless you have your own rule that provides differently, the way that each member votes is not recorded in the minutes unless it is a roll call vote.

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