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Should minutes reflect who seconded a motion?


Guest Janet
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Is it necessary to identify in meeting minutes the names of board members who second a motion being presented?  I can see where it might be helpful to do so if, for example, there are guests  present at the meeting, if only to confirm that those who seconded the motion were authorized to do so.  However, assuming the minutes note that a quorum was present and the meeting called to order, might one safely also assume that those seconding a motion were members and not guests?

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26 minutes ago, Guest Janet said:

Is it necessary to identify in meeting minutes the names of board members who second a motion being presented?  I can see where it might be helpful to do so if, for example, there are guests  present at the meeting, if only to confirm that those who seconded the motion were authorized to do so.  However, assuming the minutes note that a quorum was present and the meeting called to order, might one safely also assume that those seconding a motion were members and not guests?

I just discovered your forum.  What a wonderful resource!

 

The answer to your question is no.

"The name of the maker of a main motion should be entered in the minutes, but the name of the seconder should not be entered unless ordered by the assembly."  (RONR, 11th ed., p. 470) 

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57 minutes ago, Guest Janet said:

I can see where it might be helpful to do so if, for example, there are guests  present at the meeting, if only to confirm that those who seconded the motion were authorized to do so.  However, assuming the minutes note that a quorum was present and the meeting called to order, might one safely also assume that those seconding a motion were members and not guests?

There's no need to confirm that those who seconded the motion were authorized to do so. Even if they weren't, by the time debate began, any deficiencies in seconds became immaterial. The presence or absence of a quorum is irrelevant - if a motion were made to adjourn, for instance, in the absence of a quorum, the minutes would not note who seconded it, either. 

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2 hours ago, Guest Janet said:

Is it necessary to identify in meeting minutes the names of board members who second a motion being presented? 

As others have already pointed out, no, RONR does not require the minutes to reflect the name of the person who seconds a motion. However, you made reference to this being a board. Under the small board rules in our RONR, for use in Boards of no more than about a dozen members, seconds are not necessary at all. See Pages 487 - 488 for the small board rules.

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