improper meeting notice

[Guest Helen]

What is the correct way to address the problem of a meeting that is improperly noticed:

a.  notice too late

b.  not all members were noticed

Does this invalidate the meeting or business that is discussed?  

How should it be handled with those who are in charge?

Thank you very much.

[Josh Martin]

4 hours ago, Guest Helen said:

What is the correct way to address the problem of a meeting that is improperly noticed:

a.  notice too late

b.  not all members were noticed

Does this invalidate the meeting or business that is discussed?  

How should it be handled with those who are in charge?

If a meeting is improperly noticed, either by sending insufficient notice or by failing to send the notice to all members, this does invalidate the meeting and all business conducted at the meeting. This should be handled by the chairman making a ruling to this effect at the next regular or properly called meeting of the assembly in question, either on his own initiative or in response to a Point of Order.

 

Edited January 11, 2019 at 09:09 PM by Josh Martin

[Guest Helen]

Thank you so much.

If the chair holds the meeting in spite of knowing it was improperly noticed, can the members vote at the meeting at the time, to validate the business done there?

If they can, would that not disenfranchise members who did not receive notice?  

[George Mervosh]

9 minutes ago, Guest Helen said:

Thank you so much.

If the chair holds the meeting in spite of knowing it was improperly noticed, can the members vote at the meeting at the time, to validate the business done there?

If they can, would that not disenfranchise members who did not receive notice?  

No.

[Josh Martin]

1 hour ago, Guest Helen said:

Thank you so much.

If the chair holds the meeting in spite of knowing it was improperly noticed, can the members vote at the meeting at the time, to validate the business done there?

If they can, would that not disenfranchise members who did not receive notice?  

No, the members at an improperly called special meeting cannot simply declare it to be valid. Even if this is improperly done, this will in no way prevent the assembly from correcting the matter at a later meeting.

Since the chair is apparently part of the problem, that will adjust the appropriate procedures to resolve this matter. At the next regular meeting, or at a special meeting properly called for the purpose, a member should raise a Point of Order that the meeting was improperly called and that, as a result, the meeting and the business conducted at the meeting is null and void. The chair will presumably rule this point not well taken, meaning he disagrees, and must provide the reasoning for his ruling. A member would then move to appeal from the chair’s ruling. A majority vote is required to overturn the chair’s ruling.