Guest Jakin Emory Posted January 23, 2019 at 04:27 PM Report Share Posted January 23, 2019 at 04:27 PM We had a Community Service District "special meeting" to discuss and vote on the vender's new snow removal contract; I am the board's vice president. Winter came early and the vender cleared our streets of snow two weeks before our regular meeting without an active contract. Thank you Mr. Vender. Another big storm was coming in a week. Therefore the board felt pressured to have a contract in place before the storm hit. Because of the Christmas holidays vacationing board members absentees, half of our board members were at the meeting room with the vender, and the other half was over telephone communications. I wanted to take a few minutes to discuss strategy and contract terms that would not be negotiable and those that would be negotiable with the board, without the vender present in the room. The president/chairman said that according to Roberts's Rules we were not allowed to have any "board" privet discussions without the vender present. Is that true? If the board can't discuss contracts privately away for the venders ears then a government agency can't provide due-diligence on behalf of the communities people. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted January 23, 2019 at 04:52 PM Report Share Posted January 23, 2019 at 04:52 PM 23 minutes ago, Guest Jakin Emory said: The president/chairman said that according to Roberts's Rules we were not allowed to have any "board" privet discussions without the vender present. Nonsense. Ask you chairman where he got that rule. (Is he a brother-in-law of the potential contractor?) Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted January 23, 2019 at 05:14 PM Report Share Posted January 23, 2019 at 05:14 PM 43 minutes ago, Guest Jakin Emory said: The president/chairman said that according to Roberts's Rules we were not allowed to have any "board" privet discussions without the vender present. Is that true? If the board can't discuss contracts privately away for the venders ears then a government agency can't provide due-diligence on behalf of the communities people. No, there is no such rule in Robert’s Rules of Order. So far as RONR is concerned, the board is free to have private discussions whenever it wishes to do so. Since this is a public body, there may be applicable open meeting or “sunshine” laws on this subject, but questions about the specifics of such laws in your state should be directed to an attorney. Quote Link to comment Share on other sites More sharing options...
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