Standing rule scope

[mjhmjh]

In my organization, the body meets just twice a year. The executive board has full control over the organization in between these biannual meetings. Our organization has many accounts (Facebook, Instagram, etc.) and the EB would like to adopt standing rules regarding the control of these accounts. This seems like a proper use of standing rules, as RONR says they should be "related to the details of the administration of a society" (page 18). Before I draft them, I want to make sure I'm not violating any important principles.

One proposed standing rule would give control of half of the accounts to the Secretary (an appointed position not on the EB) and control of the other half to the Internal Affairs Director (an elected position not on the EB) a few days before the election of a new EB. This would prevent disgruntled former officers who failed to be reelected from seizing control of the accounts (which has been an issue in the past). After the election, the Secretary and Internal Affairs Director would each give the passwords to the new EB.

The other standing rule I am less sure I about. In the event any three members of the 7-person Executive Board suspect someone is stealing data (which has been an issue in the past), the Secretary and Internal Affairs Director would then be able to take control of half of the accounts each. They would maintain control until the EB could meet, deal with the situation, and vote to take back control of the accounts.

[Guest Zev]

There is nothing in our book that addresses such a situation. I see nothing wrong with your potential solution, if you think that this will provide the safety you and the organization are looking for. You seem to be worried that some of the members of the Executive Board are not trustworthy. I would have a suggestion but none of this has anything to do with parliamentary procedure, so I am already at the ragged edge of disaster as it is. So I have to skedaddle.

[Nathan Zook]

Uggh.  I am sorry that you are dealing with the fallout of unethical behavior.  I want to bring up that it is probably a really good idea to study RONR, 11th ed, section XX, and look to see that the board actually has the ability to conduct a trial for bad behavior.  That might be more important under the circumstances.