Voting by email

[Guest Karla B.]

We have board members who frequently travel (in and out of the country) and are often unable to attend board meetings or join the meetings via video conference. Can someone offer direction/guidance on the rules for voting by email including what language is required in the initial email? Thank You!

[jstackpo]

RONR has suggestions for voting by p-mail ("postal-mail") but not e-mail.  The main difficulty with it is that you can't be sure who is actually voting.

 Here's a little something you might want to read: https://www.dropbox.com/s/g8w31eocwqx067h/E-Meetings 2012.docx?dl=0 

It is more than you were asking for, but a good  portion of it (toward the end) deals with voting via e-mail.

 

Edited June 14, 2019 at 09:55 PM by jstackpo

[Josh Martin]

33 minutes ago, Guest Karla B. said:

We have board members who frequently travel (in and out of the country) and are often unable to attend board meetings or join the meetings via video conference. Can someone offer direction/guidance on the rules for voting by email including what language is required in the initial email? Thank You!

Email voting is not permitted unless authorized by the bylaws, and RONR leaves the details of how it works up to the society. (For that matter, attendance by video conference is not permitted unless authorized by the bylaws either, but this is at least easier to manage than email voting.)

RONR also strongly advises against a procedure in which some members vote by email while others vote at the meeting.