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star1441

VOTING BY BALLOT: HOW TO MOVE A VOTE BY BALLOT

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IN OUR SMALL (90) ORGANIZATION,  a controversial motion is coming up soon for a discussion and a vote.

Some members are concerned about intimidation, and would like to have a VOTE BY BALLOT.

What is the proper way to go about it?

What is the correct motion (THAT THE VOTE ON THIS MATTER SHALL BE BY BALLOT)?

When to make it?

Who may make it?

What form?

What it takes for it to pass?

Sorry, but couldn't google this out of the internet...

 

Thanks,

 

Yoram

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In the order you asked...

Make the motion

Your phrasing is correct

Any member

Any time (during the meeting)

As you wrote it

Majority

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2 hours ago, star1441 said:

IN OUR SMALL (90) ORGANIZATION,  a controversial motion is coming up soon for a discussion and a vote.

Some members are concerned about intimidation, and would like to have a VOTE BY BALLOT.

What is the proper way to go about it?

What is the correct motion (THAT THE VOTE ON THIS MATTER SHALL BE BY BALLOT)?

When to make it?

Who may make it?

What form?

What it takes for it to pass?

Sorry, but couldn't google this out of the internet...

 

Thanks,

 

Yoram

Someone makes a motion to take the vote by secret ballot.  Any member can make the motion. It requires a second and a majority vote for adoption (majority of those present and voting).  No special fancy words are necessary, just something like, "I move that we take the vote on moving the clubhouse by secret ballot" or "I move that we take this vote by secret ballot".

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 @star1441 One additional piece of information regarding the motion to take  a vote by secret ballot:  If made while no motion  is pending, it is debatable (and amendable).  However, if made while a question (motion) is pending, it is an incidental motion and is not debatable, but is amendable.  So, if someone makes the motion before the assembly takes up the controversial motion and no other business is pending, it is  debatable and amendable.  If someone makes the motion while the controversial item of business is pending, it is an incidental motion and is not  debatable but is amendable.  About the only way it would normally be amended would be to change the method of taking the vote, such as an amendment to take the vote by roll call rather than by secret ballot.  Such an amendment is in order regardless of when the motion is made.

All of that is covered extensively in "The Right Book"... Robert's Rules of Order Newly Revised, 11th edition.  Accept no substitute!  It's 716 numbered pages.

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