special meeting require to notify all members

[Guest nathan]

when informing a special meeting has been requested do all members need to be notified

[jstackpo]

yes.

[Atul Kapur]

Well, you don't need to inform every member when you are making the request. You follow the procedure for making the request. So, if it takes 20 members to request a special meeting, then only the people gathering signatures and those they approach need to be informed.

Once the special meeting has been called, then proper or reasonable notice of the meeting has to be given to every member.

[Tomm]

But if it's a special meeting of a Board, then isn't it true that every member of the Board must be notified or else any decision made would be null and void? (pg 486, l 33-35)

[George Mervosh]

16 minutes ago, Tomm said:

But if it's a special meeting of a Board, then isn't it true that every member of the Board must be notified or else any decision made would be null and void? (pg 486, l 33-35)

Dr. Stackpole and Dr. Kapur already said that all members of the assembly that is to meet must receive proper notice of the meeting.  Perhaps you're misunderstanding Dr. Kapur's first paragraph.

Edited August 14, 2019 at 04:32 PM by George Mervosh

[Atul Kapur]

1 hour ago, Tomm said:

But if it's a special meeting of a Board, then isn't it true that every member of the Board must be notified or else any decision made would be null and void? (pg 486, l 33-35)

Hi Tomm,

Yes, every member of a board must be notified when a special meeting of the board has been called.

But Guest nathan asked whether all members needed to be notified "when informing a special meeting has been requested". I was trying to clarify that not all board members need to be notified when the request is made for a special meeting. This is different from the notice required when the meeting is called. I raised this point because a recent thread seemed to confuse these two concepts.

Perhaps an example may help.
Assume that the bylaws specify a board of 15 members and also specify that that the president must call a special board meeting when they receive a request for a special board meeting from three board members.
A disgruntled board member (member A) wants to have a special meeting for some reason (eg: to rescind a decision taken at the last meeting). Member A contacts a couple of friendly members (B and C) to try to convince them to join this request. So far, the only members who are aware of this request are A, B, and C. At this stage, none of the other board members are aware or need to be notified of this request. A only needs to inform those that A is trying to recruit to join the request.

Once the president (let's say, President O) receives the request from A, B, and C, then President O has to call the special meeting. At this point, all members of the board, A to O, need to receive proper notice of the meeting.

I hope that clears up any confusion.

Can't Leave Well Enough Alone Department: If A only manages to convince one friend and submits a request signed only by A and B, then President O can reject the request. None of the other members need to be informed of the rejected (because not enough signatures) request.

[Tomm]

That was the clarification that I needed. Thanks for taking the time to explain!

[Atul Kapur]

Thanks for the opportunity to clarify my answer. Helps me to improve.

(And thx for the chance to talk about President O again!) 😁

Edited August 14, 2019 at 09:14 PM by Atul Kapur

[Gary Novosielski]

On 8/14/2019 at 9:26 AM, Guest nathan said:

when informing a special meeting has been requested do all members need to be notified

It depends if the "request" was granted, or was sufficient to demand a special meeting. 

The call of any special meeting must be sent to all members eligible to attend.  Also a specific description of the business to be considered during the special meeting must be included in the call.  When the meeting takes place, only those matters specifically described in the call may be considered.  No other business is in order, and the rules cannot be suspended to allow it.