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Tomm

Amended Agenda

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The Agenda for today's Meeting calls for:

Call to Order, - Pledge of Allegiance, - Verification of a Quorum, - Approval of the Agenda, - Approval of the Minutes.

The Agenda's are printed and handed-out prior to the meeting. If the Agenda changed prior to the start of the meeting (item eliminated), is the proper motion "To Amend Something Previously Adopted" and when should the motion be made? Should it be made immediately after the call to "Approve the Agenda" and prior to voting on its approval, or is it made after the call for "Approval of the Minutes" and right before the meeting gets under way? Or should it be the the first order of business?  

 

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1 hour ago, Tomm said:

The Agenda's are printed and handed-out prior to the meeting. If the Agenda changed prior to the start of the meeting (item eliminated), is the proper motion "To Amend Something Previously Adopted" and when should the motion be made? Should it be made immediately after the call to "Approve the Agenda" and prior to voting on its approval, or is it made after the call for "Approval of the Minutes" and right before the meeting gets under way? Or should it be the the first order of business?  

No, this is not necessary, because the agenda has not yet been adopted. Any agenda which has been sent ahead of time, even if it has been printed, is advisory only, and it does not become the actual agenda for the meeting unless and until it is actually adopted at the meeting. As a result, any changes to the agenda may be offered in the motion to adopt it. If it is practical to print a new agenda in time, that is probably the best method, and then a member may move to adopt that agenda. If it is not possible for a new printing, a member could move “To adopt the agenda as printed, except with the following changes...” While this motion is pending, the subsidiary motion to Amend may be used to amend the agenda further, if desired. After any amendments are handled, a vote is taken on the motion to adopt the agenda. Any amendments and the motion to approve the agenda require a majority vote for adoption. All of this is handled under the heading of Approval of the Agenda.

Edited by Josh Martin

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