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Accepting a resignation letter from a board member of a non - profit


Guest Taggerfeet

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Hi. 

 

I've moved into the secretary position at my non-profit board. We've received a board member resignation. She wasn't there a lot (hence the resignation). I'm trying to find standards/templates for writing a letter to accept the resignation, but I'm not finding many examples in the internets. I'm to write her a letter thanking her for her service etc. 

This is all new to me, so any help would be appreciated. I'm starting to dork out over governance issues, but I'm hitting a wall in this regard. Any help would be greatly appreciated. Thanks. 

 

Tf

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17 minutes ago, Guest Taggerfeet said:

I've moved into the secretary position at my non-profit board. We've received a board member resignation. She wasn't there a lot (hence the resignation). I'm trying to find standards/templates for writing a letter to accept the resignation, but I'm not finding many examples in the internets. I'm to write her a letter thanking her for her service etc. 

This is all new to me, so any help would be appreciated. I'm starting to dork out over governance issues, but I'm hitting a wall in this regard. Any help would be greatly appreciated. Thanks.

RONR has no guidance on this matter and does not require that such a letter be sent at all. The resignation must be accepted by the body authorized to fill the resulting vacancy, at a meeting, but nothing further is necessary.

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6 hours ago, Guest Taggerfeet said:

I've moved into the secretary position at my non-profit board. We've received a board member resignation. She wasn't there a lot (hence the resignation). I'm trying to find standards/templates for writing a letter to accept the resignation, but I'm not finding many examples in the internets. I'm to write her a letter thanking her for her service etc. 

This is all new to me, so any help would be appreciated. I'm starting to dork out over governance issues, but I'm hitting a wall in this regard. Any help would be greatly appreciated. Thanks. 

A lot of the time, the secretary's correspondence about what took place at a meeting takes this general form:

I do hereby certify that the following is a true and correct copy of a <motion/resolution> duly adopted at a regular or properly called meeting of the board of <The Society> at which a quorum was present:

text of motion or resolution

Certified:

____________________
Secretary

 

In the case of accepting a resignation, for example, the board is free to insert "with regret" in the actual motion, after the word accepts. If it is desired to fancy it up a bit more, phrasing it as a resolution with a Whereas clause or two can make it more classy.

But this is all at the option of the board itself.  RONR has no rule that acceptance of a resignation requires any letter be sent to the resignor at all, and doesn't authorize the secretary to express the thanks of the board unless the board has actually expressed its thanks.

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