Guest BigTPhillips Posted October 16, 2019 at 03:50 PM Report Share Posted October 16, 2019 at 03:50 PM A question arose at a general member meeting as to whether a general member of the club, not a Board Director, could 1st or 2nd a motion to approve previous meetings minutes. Our club has general meetings twice a month and a designated Board of Directors meeting once a month. Previous President only requested approval of minutes during Board of Directors meetings, current President requests approval of Meeting minutes during General club meetings. How is this defined in Robert's rules of Order? Quote Link to comment Share on other sites More sharing options...
Chris Harrison Posted October 16, 2019 at 04:10 PM Report Share Posted October 16, 2019 at 04:10 PM Board should approve minutes from Board meetings. General Membership should approve minutes from General Membership meetings (RONR pp. 473-475). It is true that if the Membership met less than quarterly they could delegate the authority to approve their minutes to the Board or a Committee. However, with the GM meeting twice a month I see no reason for the Board to get involved. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted October 16, 2019 at 05:17 PM Report Share Posted October 16, 2019 at 05:17 PM 1 hour ago, Guest BigTPhillips said: A question arose at a general member meeting as to whether a general member of the club, not a Board Director, could 1st or 2nd a motion to approve previous meetings minutes. Our club has general meetings twice a month and a designated Board of Directors meeting once a month. Previous President only requested approval of minutes during Board of Directors meetings, current President requests approval of Meeting minutes during General club meetings. How is this defined in Robert's rules of Order? During meetings of the general membership, any member of the society is free to make or second a motion. The board should be approving its own minutes, and the general membership should be approving its own minutes. I would note, however, that no motion to approve the minutes is necessary, and therefore no one needs to move or second it. After the minutes are read, the chair asks if there any corrections. Such corrections are generally handled by unanimous consent, but a motion and vote would be the correct course of action if there is disagreement. After the corrections (if any) are handled, the chair declares the minutes approved. Quote Link to comment Share on other sites More sharing options...
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