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Approving minutes

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Recent annual election resulted in our board having 3 carry over members and 2 new members.

At our regularly scheduled monthly board meeting, we proceeded to approve the minutes from the previous month's meeting.

Are the 2 new members allowed to vote on this matter (or make the motion or second) given that they were not in attendance in the previous month's meeting?

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13 minutes ago, Newbie said:

Are the 2 new members allowed to vote...

Yes, they are.   A member has a right to vote at meetings of the assembly (including Board meetings) of which he/she is a member.

Presumably, the 2 new board members will exercise common sense voting on matters that they were not present for, but that is up to them.

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The approval of the minutes should not be put to a vote; rather, they are approved by unanimous consent after all motions to amend them are disposed of.

Moreover, when the end of a session also ends the term of some or all of the members, the board should delegate authority to approve the minutes to a committee. The "new board" should not approve the minutes of the "old board".

Edited by Rob Elsman

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1 hour ago, Newbie said:

Recent annual election resulted in our board having 3 carry over members and 2 new members.

At our regularly scheduled monthly board meeting, we proceeded to approve the minutes from the previous month's meeting.

Are the 2 new members allowed to vote on this matter (or make the motion or second) given that they were not in attendance in the previous month's meeting?

Yes, but in fact if the rules in RONR apply there is neither a motion, nor a second, nor a vote on approval of minutes.

When the minutes are read (or distributed in advance) the chair, without a motion, asks, "Are there any corrections to the minutes?"  Members may offer corrections, which are usually adopted by unanimous consent, but if there is disagreement, the question of whether to agree to the correction is decided by a majority vote.  The chair asks "Are there any further corrections?"

The chair then announces "As there are no (further) corrections, the minutes stand approved as <read/printed/corrected>."

There isn't any vote on final adoption, since the rules demand that the minutes be approved, and it is not possible to vote No if the minutes are accurate.  The only way to object to the approval of minutes is to offer a correction.

Members may participate fully in the above process whether they were in attendance or were members at the time covered by the minutes, or not.


 

Edited by Gary Novosielski

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