Mark Apodaca, PRP Posted October 24, 2020 at 04:42 PM Report Share Posted October 24, 2020 at 04:42 PM Lets say that there is an agenda which was approved by the delegates during a biennial conference. The agenda must be completed by, say 4 PM, as that was the agreement between the hotel and association to rent the ball room. At 4 PM, the agenda was not completed as there were some remaining business which has not been touched. What happens to the remaining items? Do they fall into the cracks? Quote Link to comment Share on other sites More sharing options...
Greg Goodwiller, PRP Posted October 24, 2020 at 04:55 PM Report Share Posted October 24, 2020 at 04:55 PM Well, the RONR term is "falls to the ground." And yes, that is what happens, assuming they did not fix the time to which to adjourn so that the meeting could be continued. Quote Link to comment Share on other sites More sharing options...
Mark Apodaca, PRP Posted October 24, 2020 at 05:04 PM Author Report Share Posted October 24, 2020 at 05:04 PM Greg, Lets say that before adjournment, a delegate makes a motion to call for another meeting within 30 days to focus on just one very important item from the agenda. The motion passes. Two weeks later, the meeting will be scheduled to meet today (two weeks after the close of the meeting). Would this be considered a special meeting since it will address only one item? One thing that happened during the end of the previous meeting was that there was no motion to adjourn or fix the time. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted October 24, 2020 at 07:19 PM Report Share Posted October 24, 2020 at 07:19 PM (edited) Mark, based on your latest comment, I would say that next meeting is a special meeting to deal with that one topic and that it is not an adjourned meeting which can pick up where the original meeting left off. Edited to add: whether this new meeting is a special meeting or an adjourned meeting may depend on the exact wording of the motion that was made to set the new meeting. Edited October 24, 2020 at 07:22 PM by Richard Brown Added last paragraph Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 24, 2020 at 07:30 PM Report Share Posted October 24, 2020 at 07:30 PM Do the bylaws authorize the biennial conference to call a special meeting? See RONR (12th ed.) 9:14. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted October 24, 2020 at 07:43 PM Report Share Posted October 24, 2020 at 07:43 PM 12 minutes ago, Rob Elsman said: Do the bylaws authorize the biennial conference to call a special meeting? See RONR (12th ed.) 9:14. I've been wondering about the same thing. . . . Quote Link to comment Share on other sites More sharing options...
Mark Apodaca, PRP Posted October 24, 2020 at 07:59 PM Author Report Share Posted October 24, 2020 at 07:59 PM The organization's bylaws do not have a section for special meetings for either the board or the conference. The bylaws are mostly a 1980's version with a number of amendments since then. Yes, I explained what RONR points out but again it was the President's decision. I encouraged the President to have its new Bylaws Committee draft new revised bylaws. It is way overdue and hopefully I will become involved in a consulting capacity. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 24, 2020 at 10:49 PM Report Share Posted October 24, 2020 at 10:49 PM I think we can eliminate the possibility of a special meeting. The meeting for thirty days forward will be an adjourned meeting. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted October 24, 2020 at 11:13 PM Report Share Posted October 24, 2020 at 11:13 PM 23 minutes ago, Rob Elsman said: The meeting for thirty days forward will be an adjourned meeting. What makes you think it will be an adjourned meeting.... or a valid meeting of any kind? Quote Link to comment Share on other sites More sharing options...
Mark Apodaca, PRP Posted October 25, 2020 at 01:16 PM Author Report Share Posted October 25, 2020 at 01:16 PM I found this meeting to be interesting and quite challenging. You have a delegate who is deaf-blind and the president of an association serving the deaf-blind community in the USA. He requires an interpreter who signs to the presiding officer who is deaf along with over 130 delegates who are deaf also. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 25, 2020 at 02:48 PM Report Share Posted October 25, 2020 at 02:48 PM In my younger days as an accountant, I used to work with a young person who was deaf. We both had to accommodate the needs of the other. I even was trained to use ASL in a beginner's sort of way. I found it very interesting. This person was very pleasant and patient, so it was a real joy to experience. Providing sight and sound simultaneously at a meeting would, indeed, be a challenge. I would have liked to have seen how parliamentary procedure worked in such an environment. Quote Link to comment Share on other sites More sharing options...
Greg Goodwiller, PRP Posted October 25, 2020 at 11:50 PM Report Share Posted October 25, 2020 at 11:50 PM So, has the meeting happened at this point, and is this an academic exercise, or is there a real question about whether or not this meeting which is apparently styled as a special meeting can occur as an adjourned meeting? Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted October 26, 2020 at 01:42 AM Report Share Posted October 26, 2020 at 01:42 AM On 10/24/2020 at 5:49 PM, Rob Elsman said: The meeting for thirty days forward will be an adjourned meeting. Rob, i’m still curious as to why you think this meeting will be an adjourned meeting or even a valid meeting of any kind. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 26, 2020 at 03:23 PM Report Share Posted October 26, 2020 at 03:23 PM The fact situation keeps changing, but, best as I can determine, the conference has decided to continue meeting in thirty days and has made one item of business the special order for that meeting. Yes, to some extent, I am trying to sew a silver purse out of a sow's ear. 😔 Quote Link to comment Share on other sites More sharing options...
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