Guest lavern Posted January 27, 2021 at 11:28 PM Report Posted January 27, 2021 at 11:28 PM # 48 page 451 minutes " In an ordinary society, unless the minutes are to be published, ....record what was DONE at the meeting, not what was SAID by the members." The question is as to published . If the minutes are sent out in an electronic format to Executive council and committee chairperson does that constitute being published and the SAID can be included in the minutes? Quote
Guest Puzzling Posted January 28, 2021 at 12:03 AM Report Posted January 28, 2021 at 12:03 AM Not sure exactly what your question is. Minutes before they even can be published need to be approved. It is usual that draft minutes are send out to the members before approval so that they can check them before. You cannot consider this as the publication of the minutes RONR mentions nothing about the publishing of the minutes, just that the secretary needs to keep them save and that members have a right to see them. Depending on your (state)laws and bylaws other rules may apply to your organization. Quote
Josh Martin Posted January 28, 2021 at 12:57 AM Report Posted January 28, 2021 at 12:57 AM (edited) 1 hour ago, Guest lavern said: # 48 page 451 minutes " In an ordinary society, unless the minutes are to be published, ....record what was DONE at the meeting, not what was SAID by the members." The question is as to published . If the minutes are sent out in an electronic format to Executive council and committee chairperson does that constitute being published and the SAID can be included in the minutes? The contents of the minutes are the same whether or not the minutes are published, so whether the action you describe constitutes the minutes being published is immaterial. You appear to be using an outdated version of RONR. The rules relating to this matter have been clarified in the latest editions. "In an ordinary society, the minutes should contain mainly a record of what was done at the meeting, not what was said by the members." RONR (12th ed.) 48:2 As you can see, this rule no longer makes any reference to whether the minutes are published. If an organization wishes to maintain a document which contains additional information, such as a summary or the full text of what was said, it is free to do so, but this should be a separate document from the minutes. Edited January 28, 2021 at 12:57 AM by Josh Martin Quote
Richard Brown Posted January 28, 2021 at 12:57 AM Report Posted January 28, 2021 at 12:57 AM 1 hour ago, Guest lavern said: If the minutes are sent out in an electronic format to Executive council and committee chairperson does that constitute being published and the SAID can be included in the minutes? No, that does not constitute "publishing" in the context in which the word is used in RONR. Quote
Josh Martin Posted January 28, 2021 at 01:01 AM Report Posted January 28, 2021 at 01:01 AM (edited) 4 minutes ago, Richard Brown said: No, that does not constitute "publishing" in the context in which the word is used in RONR. I agree, but even if it did, it wouldn't make any difference. RONR no longer makes any reference to "published minutes." The document formerly referred to by that name is now referred to as "proceedings" to avoid the confusion that the former term caused. Edited January 28, 2021 at 01:02 AM by Josh Martin Quote
Richard Brown Posted January 28, 2021 at 01:07 AM Report Posted January 28, 2021 at 01:07 AM 3 minutes ago, Josh Martin said: I agree, but even if it did, it wouldn't make any difference. RONR no longer makes any reference to "published minutes." The document formerly referred to by that name is now referred to as "proceedings" to avoid the confusion that the former term caused. Yes, I agree. The sections on minutes were changed rather significantly (and moved around) in the 12th edition. Quote
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