HOA Motion-

[Guest Sharon S.]

At an HOA Board meeting, it was time for the election results to be heard and to appoint the winners to their position.   Before the President of the Board even finished speaking about this one Board member immediately made the motion to appoint the current president to his current position, himself to VP, another to Secretary, another to Treasurer and one to member-at-large.   It was immediately without discussion 2nd by the Board President.  My question is that one member had told the Board President that she wanted to remain in her current position as VP.   She had been doing Secretary due to the unavailability due to health along with VP responsibility.    The current VP had also been secretary for over 6 years and no longer wanted to do it any longer.      The old VP just before the motion was carried stated in the open meeting about her conversation with the Bd. President and proposed a separate motion.   Was told that it would have to wait until the first motion was carried.   Done.   After the Motion was carried she made a 2nd motion that she remain as VP and that one of the other members of the Board - all men, be appointed secretary.    The motion was denied.  The member that made the first motion to be VP has a major dislike for the female board member.     The result was that the former VP would be Secretary and that the board have the Property Manager be paid to take the meeting minutes and she would clean them up and submit them.   I do believe that this is out of order.   

My second question is "is it totally improper for the Board President and the now VP to have external meetings with the property manager and not tell the Board about it as well as the general population of the community what was discussed at the meeting until the date of the meeting and not inform the other board members of same meeting.

 

Thank you.

[Josh Martin]

1 minute ago, Guest Sharon S. said:

At an HOA Board meeting, it was time for the election results to be heard and to appoint the winners to their position.   Before the President of the Board even finished speaking about this one Board member immediately made the motion to appoint the current president to his current position, himself to VP, another to Secretary, another to Treasurer and one to member-at-large.   It was immediately without discussion 2nd by the Board President.  My question is that one member had told the Board President that she wanted to remain in her current position as VP.   She had been doing Secretary due to the unavailability due to health along with VP responsibility.    The current VP had also been secretary for over 6 years and no longer wanted to do it any longer.      The old VP just before the motion was carried stated in the open meeting about her conversation with the Bd. President and proposed a separate motion.   Was told that it would have to wait until the first motion was carried.   Done.   After the Motion was carried she made a 2nd motion that she remain as VP and that one of the other members of the Board - all men, be appointed secretary.    The motion was denied.  The member that made the first motion to be VP has a major dislike for the female board member.

I am inclined to agree that the procedure which was used was improper for a few reasons. It was improper for a board member to interrupt the President to make a motion. The motion to appoint various persons, rather than holding an election, might have been improper depending on the board's rules on this matter. The President also appeared to be in error that the motion should have waited until the original motion was disposed of, as it appears the motion was properly an amendment to the motion on the floor.

Nonetheless, I don't think any of these errors are sufficiently severe as to constitute a continuing breach, unless the organization's rules require a ballot vote.

6 minutes ago, Guest Sharon S. said:

The result was that the former VP would be Secretary and that the board have the Property Manager be paid to take the meeting minutes and she would clean them up and submit them.

It is not unusual for the minutes to be taken by a staff member.

6 minutes ago, Guest Sharon S. said:

My second question is "is it totally improper for the Board President and the now VP to have external meetings with the property manager and not tell the Board about it as well as the general population of the community what was discussed at the meeting until the date of the meeting and not inform the other board members of same meeting.

It does not violate any rule in RONR for them to do so.

[Guest Puzzling]

Not sure what happened here.

Was there an election or not? And if there was an election , was it by the board or by the members? 

And of course what was the result and what do your bylaws have to say about it.

The president should have ruled the interruption (let's call it that way) out of order and announce the result

If the motion could be passed after this depends on the motion.

I could not follow the story about the VP there seem to be 3 different VPs (current old and former) maybe better to name them A , B and C or so.

You mention this all happened in a HOA organization, these organizations are much under the influence of there (state) laws, covenants and legal responsibilities.

Have a look at the website of the homeowners protection bureau hopb www.hopb.co , state(laws) convenants and bylaws all supersede RONR. 

If worst comes to the worst get an lawyer to help you.

Good luck