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disputed motion wording


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Posted

our group had a discussion about a motion that was made, 2nd and unanimously approved in a previous meeting. The secretary referred to the approved minutes (taken from a recorded session) to confirm the wording. One member stated they had notes that disagreed with the approved minutes. since the motion was spelled out in the minutes and approved at the subsequent meeting (not the current meeting) are we required to review the recording or is the fact that the minutes were previous approved cement the motion as written in those minutes? 

Posted

          "If the existence of an error or material omission in the minutes becomes reasonably established after their approval—even many years later—the minutes can then be corrected by means of the motion to Amend Something Previously Adopted (35), which requires a two-thirds vote, or a majority vote with notice, or the vote of a majority of the entire membership, or unanimous consent. In such a case the content of the original minutes must not be altered, although it may be advisable for the secretary to make a marginal notation indicating the corrected text or referring to the minutes of the meeting at which the correction was adopted. The minutes of the latter meeting must include the full text of the motion to Amend Something Previously Adopted, which necessarily includes all information required to construct an accurate record of the actions taken at the earlier meeting."   RONR (12th ed.) 48:15

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