Guest swine1ms Posted February 17, 2021 at 04:27 PM Report Posted February 17, 2021 at 04:27 PM Our school board has gotten into the practice of posting draft/proposed minutes on our school website for the benefit of the public within a few days after the meeting. They are clearly listed as draft or proposed. Should they be signed by the Secretary in order to show it is the true version of the minutes as PROPOSED by the secretarty? I realize they must be signed once they are approved, but is there any reason they should be certified prior to approval? Thanks! Quote
Josh Martin Posted February 17, 2021 at 05:07 PM Report Posted February 17, 2021 at 05:07 PM 37 minutes ago, Guest swine1ms said: Should they be signed by the Secretary in order to show it is the true version of the minutes as PROPOSED by the secretarty? I realize they must be signed once they are approved, but is there any reason they should be certified prior to approval? The draft minutes are indeed signed by the Secretary when submitted, and are then initialed by the Secretary after approval. "Minutes should be signed by the secretary and can also be signed, if the assembly wishes, by the president." RONR (12th ed.) 48:7 "When the minutes are approved, the word Approved, with the secretary’s initials (or the signature of the chairman of the approving committee) and the date, should be written below them." RONR (12th ed.) 48:14 Quote
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