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Documenting a canceled meeting


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Our bylaws do not require monthly meetings of the Board of Trustees, but we've had such meetings for as long as anyone can remember. The president of our organization canceled our customary monthly meeting in March without objection (to put it mildly). RONR does not cover minutes for such a (nonexistent) meeting, but I feel like there should be minutes created for the canceled meeting so Board members can easily see what happened — to avoid possible confusion in the future about missing minutes. Can the secretary create minutes for a canceled meeting? If so, what might they look like? The president conducted some business in March via email that would have been conducted at the meeting if there were one. Could that business be included in such a document? The treasurer emailed a monthly report to the Board that's usually included in the minutes. Can that report be included too?

Edited by rbk
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Guest Puzzling
7 hours ago, rbk said:

Our bylaws do not require monthly meetings of the Board of Trustees, but we've had such meetings for as long as anyone can remember. The president of our organization canceled our customary monthly meeting in March without objection (to put it mildly). RONR does not cover minutes for such a (nonexistent) meeting, but I feel like there should be minutes created for the canceled meeting so Board members can easily see what happened — to avoid possible confusion in the future about missing minutes. Can the secretary create minutes for a canceled meeting? If so, what might they look like? The president conducted some business in March via email that would have been conducted at the meeting if there were one. Could that business be included in such a document? The treasurer emailed a monthly report to the Board that's usually included in the minutes. Can that report be included too?

Ronr does not allow meetings to be cancelled so there are no rules for this situation.

Maybe do the same as when a meeting was held but no quorum was oresent (with the requested changes of course)

Also what do your bylaws say about the trustee board meetings?

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