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Assistant to the secretary/clerck


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Guest Smoke

As an established motorcycle ministry under Roberts rules we have the required officers to conduct business. However,  our officers are not experts in Roberts rules and our secretary would like to have some assistance in recording business conducted during our meetings and has asked a member to serve as his clerk and assist in taking "minutes" which he will then consolidate and present to membership at the next meeting for approval. Is having a clerk assist in this manner appropriate? As a note, one members believes that the rules require ONLY the secretary record the minutes then submit them for approval. Which is correct?

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The Secretary takes the minutes. If the Secretary is absent, the body elects a secretary pro tem. The Secretary cannot force another minute-taker on the assembly, so in that limited sense, the concern is true.

However, the Secretary can have someone else assist him.

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