Electronic Posting of Corp. Documents

[Tomm]

In your experience, what's the proper way to list Standing Rules and Special Rules of Order when your organization posts their Corporate Documents on the Internet?

And how would you separate Standing Rules and Special Rules of Order if the Bylaws have separate Articles; one Article for General Membership Meetings and a separate Article for Meetings of the Board?

Recommendations and comments please!

[Joshua Katz]

None of these rules are subsets of another, so C.

[Tomm]

3 minutes ago, Joshua Katz said:

None of these rules are subsets of another, so C.

But couldn't there be different Special Rules of Order for General Membership Meetings and Meetings of the Board?

[Joshua Katz]

Just now, Tomm said:

But couldn't there be different Special Rules of Order for General Membership Meetings and Meetings of the Board?

Sure. But neither one is a part of the bylaws, as B suggests.

[Tomm]

3 minutes ago, Joshua Katz said:

Sure. But neither one is a part of the bylaws, as B suggests.

Then what would be the proper way to differentiate which Special Rules of Order pertain to the General Membership and which ones pertain to Meeting of the Board? 

[Atul Kapur]

Following Mr. Katz's logic, you have two subcategories under each of Standing Rules and SRO: "General Meetings" & "Board"

[Tomm]

47 minutes ago, Atul Kapur said:

Following Mr. Katz's logic, you have two subcategories under each of Standing Rules and SRO: "General Meetings" & "Board"

Yes. But how do I list different Standing Rules and Special Rules of Order that are specific to each assembly (General Membership & Board) outside of the Bylaws?

[Guest Puzzling]

I would suggest

- Articles of incorporation

- Bylaws

- General membership meetings

  ++ (Copy rules from the bylaws about general meetings)

   ++ special rules of order for general meetings

   ++ standing rules for general meetings

   ++ (minutes of non executive general sessions) (so not the minutes of the executive sessions)

- Board meetings

  ++ (Copy rules from the bylaws about board meetings)

  ++ special rules of order for boards meetings

  ++ standing rules for board meetings

  ++ public minutes of board meetings (maybe even more limited in scope)

This way all becomes reasonable quickly to find.

Of the copy of rules from the bylaws make clear that they are only for information (and provide references to the articles in the bylaws)

Maybe add also an informal calender where the dates of all planned meetings are mentioned

 

 

 

[Josh Martin]

8 hours ago, Tomm said:

Yes. But how do I list different Standing Rules and Special Rules of Order that are specific to each assembly (General Membership & Board) outside of the Bylaws?

Your chart would look like this:

Corporate Documents

• Articles of Incorporation
• Bylaws
• Special Rules of Order
  • Board of Directors
  • General Membership
• Standing Rules
  • Board of Directors
  • General Membership

Edited June 11, 2021 at 11:20 AM by Josh Martin

[Joshua Katz]

9 hours ago, Tomm said:

10 hours ago, Atul Kapur said:

Following Mr. Katz's logic, you have two subcategories under each of Standing Rules and SRO: "General Meetings" & "Board"

Yes. But how do I list different Standing Rules and Special Rules of Order that are specific to each assembly (General Membership & Board) outside of the Bylaws?

I fail to see how Dr. Kapur's answer doesn't address precisely this question.

[Atul Kapur]

34 minutes ago, Joshua Katz said:

I fail to see how Dr. Kapur's answer doesn't address precisely this question.

Apparently, there was still room for interpretation and error.

Mr. Martin has made explicit what I was  thinking and I would follow what he has written, and not what Guest Puzzling has suggested.

[Guest Puzzling]

3 hours ago, Atul Kapur said:

Apparently, there was still room for interpretation and error.

Mr. Martin has made explicit what I was  thinking and I would follow what he has written, and not what Guest Puzzling has suggested.

I do think it is better to organise  the rules per one type of meeting, and then per type of rule , and while I do not suggest to mix standing rules of order and standing rules, organising them first  by type of rule an then by kind of meeting is  more likely to create confusing.

The copy bylaws sections should be clearly information only.

Also if appropriate you can also at a section for committee rules