Advance notice of agenda

[Mike6453]

My church’s bylaws only mention of advance notice of topics for a meeting is for a special called meeting (one week’s notice). There’s nothing about agenda notice for regular quarterly meetings. My question is: how late can an item be added to the agenda? We generally send out an agenda a day or two in advance but it’s not required in the bylaws. Can something be brought up during the meeting requiring a vote if it wasn’t on the agenda that we sent out in advance? If we knew it needed to come up, would we add it to the agenda that we show at the beginning of the meeting or just include it under new business? Thanks for your help!

[Gary Novosielski]

10 minutes ago, Mike6453 said:

 Can something be brought up during the meeting requiring a vote if it wasn’t on the agenda that we sent out in advance? If we knew it needed to come up, would we add it to the agenda that we show at the beginning of the meeting or just include it under new business? Thanks for your help!

As you noted, for a special meeting, advance notice is required an nothing except the business described in the call of the meeting is in order.

For a regular meeting, notice is not required by RONR, nor apparently by your bylaws, so the "agenda" sent out is only a courtesy for information only, unless it is formally adopted as the order of business at the start of the meeting.  Otherwise it remains a "guide".  If the agenda is to be formally adopted, you are free to add an item to it at that time.  If not, then New Business is the place to move the item.

[Gary Novosielski]

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Edited July 22, 2021 at 03:08 AM by Gary Novosielski
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