Notarizing Secretary's Signature on Minutes

[Guest Lou Ann]

If the secretary is asked (by a Board member), to have their signature notarized on minutes they wrote, do they have to legally comply or is just signing the minutes enough? 

[Richard Brown]

Just signing the minutes is enough unless your organization adopts a rule requiring that minutes be notarized.  The secretary is free to ignore "requests" from other members and officers as to how to do his or her job.  There is no requirement in RONR (or even a mention of it) that the minutes be notarized.

Note:  There might be circumstances, such as when applying for a bank loan or transferring real estate, when a third party such as the banker or an attorney might want the minutes or some other document or resolution authorizing the transaction to be notarized for their own protection.

Edited January 18, 2023 at 07:44 PM by Richard Brown
typographical correction

[Gary Novosielski]

On 1/18/2023 at 2:25 PM, Guest Lou Ann said:

If the secretary is asked (by a Board member), to have their signature notarized on minutes they wrote, do they have to legally comply or is just signing the minutes enough? 

There is no such requirement anywhere in RONR.  Individual board members have no power to order the secretary around. 

In fact, if the rules in RONR apply individual board members have no power at all, except when acting as a member of the board in a regular or properly called meeting.  But see disclaimer below.👇

[Caryn Ann Harlos]

On 1/19/2023 at 3:30 PM, Gary Novosielski said:

 Individual board members have no power to order the secretary around. 

 

As a secretary, bless you my child.