Guest Guest Posted March 16, 2023 at 05:07 AM Report Share Posted March 16, 2023 at 05:07 AM I am on a small board of something similar to an HOA. When writing up the agenda does the secretary of the board send it to the chairperson for approval? Does the secretary of the board then have permission to send it to the entities office staff for resident dispersal prior to their monthly meeting? Or does the secretary of the board have to send it themselves to residents for the upcoming meeting? Quote Link to comment Share on other sites More sharing options...
puzzling Posted March 16, 2023 at 06:01 AM Report Share Posted March 16, 2023 at 06:01 AM On 3/16/2023 at 5:07 AM, Guest Guest said: I am on a small board of something similar to an HOA. When writing up the agenda does the secretary of the board send it to the chairperson for approval? Does the secretary of the board then have permission to send it to the entities office staff for resident dispersal prior to their monthly meeting? Or does the secretary of the board have to send it themselves to residents for the upcoming meeting? RONR has nothing to say about who makes or send round the draft agenda. It is more a matter of custom and standing rules. RONR is in favour of a standard order of business with broad categories of business above an detailed agenda. What is important under RONR is that it is only a draft agenda, it can be amended and still needs to be adopted before becoming the agenda. More important is what your bylaws and state laws have to say. For statelaws go to the website of the home owners protection bureau hope.co lots of information about the legal sides of HOAs Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted March 16, 2023 at 10:50 AM Report Share Posted March 16, 2023 at 10:50 AM The board should determine the basis of its authority to prepare an agenda for a meeting of the general membership. I suspect that there is none, and the board is likely way out of bounds. Quote Link to comment Share on other sites More sharing options...
Guest Guest Posted March 16, 2023 at 01:12 PM Report Share Posted March 16, 2023 at 01:12 PM On 3/16/2023 at 5:50 AM, Rob Elsman said: The board should determine the basis of its authority to prepare an agenda for a meeting of the general membership. I suspect that there is none, and the board is likely way out of bounds. What do you mean by this? Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted March 16, 2023 at 01:45 PM Report Share Posted March 16, 2023 at 01:45 PM I am questioning on what authority the board is preparing an agenda for a meeting of the general membership assembly. I am betting there is none, and I am guessing that the board is exceeding the boundaries of its authority. So, on what basis does the board have the power to prepare this agenda for a body other than itself? Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted March 16, 2023 at 02:23 PM Report Share Posted March 16, 2023 at 02:23 PM On 3/16/2023 at 1:07 AM, Guest Guest said: I am on a small board of something similar to an HOA. When writing up the agenda does the secretary of the board send it to the chairperson for approval? Does the secretary of the board then have permission to send it to the entities office staff for resident dispersal prior to their monthly meeting? Or does the secretary of the board have to send it themselves to residents for the upcoming meeting? It's not clear to me whether we're speaking of board meetings, membership meetings, or some combination of the two. Since RONR does not require an agenda at all, in fact recommending against it for most societies, anything regarding who prepares or approves the agenda would be found in your own rules, or perhaps just customs. Quote Link to comment Share on other sites More sharing options...
Guest Guest Posted March 16, 2023 at 02:43 PM Report Share Posted March 16, 2023 at 02:43 PM On 3/16/2023 at 9:23 AM, Gary Novosielski said: It's not clear to me whether we're speaking of board meetings, membership meetings, or some combination of the two. Since RONR does not require an agenda at all, in fact recommending against it for most societies, anything regarding who prepares or approves the agenda would be found in your own rules, or perhaps just customs. It’s a board meeting of a SID(Suburban Improvement District) with 4 current commissioners. Quote Link to comment Share on other sites More sharing options...
Rob Elsman Posted March 16, 2023 at 07:21 PM Report Share Posted March 16, 2023 at 07:21 PM Ah! That explains a lot. Since this seems to be a public body, the preparation of the agenda may be governed by open meeting laws or other regulations and ordinances. I suggest consulting with the board's legal counsel. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted March 16, 2023 at 08:06 PM Report Share Posted March 16, 2023 at 08:06 PM On 3/16/2023 at 10:43 AM, Guest Guest said: It’s a board meeting of a SID(Suburban Improvement District) with 4 current commissioners. I concur with @Rob Elsman that the rules on your agendas are probably regulated by open meeting (so-called Sunshine) laws. Quote Link to comment Share on other sites More sharing options...
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