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changes to minutes


Guest Dan

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A member is submitting material that was discussed at the last meeting and wants it entered to the minutes of the meeting. is this possible? and what is the appropriate mechnics of it? or do we hold off until the next meeting to discuss it then and then submit it in the next minutes?

Thank you,

Dan

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The minutes should only include what was DONE at a meeting and not what is SAID nor what paperwork has been distributed to the assembly. If it is desired to keep the material for posterity's sake a motion could be made that the material be placed on file. That motion would end up in the minutes and if the motion is adopted whichever Officer is most appropriate for keeping the material would take custody of it and keep it in his or her files.

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A member is submitting material that was discussed at the last meeting and wants it entered to the minutes of the meeting. is this possible?

I suspect some are influenced by the "C-SPAN effect". For example, they'll see a congressional hearing where a member will ask that his remarks be "entered into the record". But Congress operates under unique rules which are different from RONR.

As noted, the minutes are not the place in which to "enter" extraneous material.

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