Expunge from record

[Guest Margaret]

Can a board, by a simple majority, expunge from the records actions which was taken during open session of a duly called meeting, and which had been recorded in the public records of the minutes of a state institution?

[Kim Goldsworthy]

Not by simple majority.

See "Rescind and expunge from the minutes" in Robert's Rules of Order Newly Revised (RONR 10th ed.).

[Trina]

Also, since you speak of 'actions,' keep in mind that motions can only be rescinded to the extent that they have not been fully carried out. Further, RONR's description of 'rescind and expunge' (p. 299) makes it clear that the expunged material does not totally disappear from the minutes -- instead, it is marked by the secretary drawing a 'single line' through or around the offending passage, and adding a note that the passage is 'rescinded and ordered expunged.'

The 'public records' and 'state institution' parts of the question imply that other rules might be involved -- if bylaws or statute actually have something to say on your question, those rules would supersede the rules in the parliamentary authority (RONR).

[Guest bmontrose@ns.sympatico.ca]

What is the process for Rescinding a Motion that was made and approved in a previous Board of Directors Meeting.Can you also Revise parts of that motion in a subsequent Board Meeting?

Please provide the Roberts Rules of Order reference Paragraph.

[STA]

Amend Something Previously Adopted, RONR p293-299.