Guest Judy Posted July 17, 2010 at 05:20 PM Report Share Posted July 17, 2010 at 05:20 PM How should the results of an email vote of Board members on a motion be recorded? Is it recorded as a motion in the next set of minutes? Link to comment Share on other sites More sharing options...
hmtcastle Posted July 17, 2010 at 05:34 PM Report Share Posted July 17, 2010 at 05:34 PM How should the results of an email vote of Board members on a motion be recorded? Is it recorded as a motion in the next set of minutes?RONR does not support any form of absentee voting so you're pretty much on your own. Do your bylaws permit voting by e-mail?As far as RONR is concerned, the minutes record what was done at a meeting, not before (or after). Link to comment Share on other sites More sharing options...
Guest Judy Posted July 17, 2010 at 06:11 PM Report Share Posted July 17, 2010 at 06:11 PM I thought that the latest revision carried information related to use of email. I actually have a copy of the book but am just unable to locate it. And per legal advice, given that our by-laws do not specify that Board votes must be in person, we have been advised that email votes of Board of Directors decisions are acceptable. I think we're all going to have to move to the 21st century, including ROR. Most business decisions are now made electronically rather than in person. Link to comment Share on other sites More sharing options...
hmtcastle Posted July 17, 2010 at 06:18 PM Report Share Posted July 17, 2010 at 06:18 PM I thought that the latest revision carried information related to use of email. I actually have a copy of the book but am just unable to locate it. And per legal advice, given that our by-laws do not specify that Board votes must be in person, we have been advised that email votes of Board of Directors decisions are acceptable. I think we're all going to have to move to the 21st century, including ROR. Most business decisions are now made electronically rather than in person.Your organization is free to move to the 21st century and endorse absentee voting but don't expect RONR to join you in that journey (though it does make a passing reference to teleconferencing). As for your legal advice, that's not what a parliamentarian would advise.In any event, you might find these articles helpful:http://www.aipparl.org/pdf/AIPemeet5.PDF Link to comment Share on other sites More sharing options...
Guest Judy Posted July 17, 2010 at 06:23 PM Report Share Posted July 17, 2010 at 06:23 PM Thanks. I think technology may force, or at the very least encourage, a move away from ROR except in the conduct of meetings. Only the future will tell. Link to comment Share on other sites More sharing options...
Rob Elsman Posted July 17, 2010 at 06:30 PM Report Share Posted July 17, 2010 at 06:30 PM I thought that the latest revision carried information related to use of email. I actually have a copy of the book but am just unable to locate it. And per legal advice, given that our by-laws do not specify that Board votes must be in person, we have been advised that email votes of Board of Directors decisions are acceptable. I think we're all going to have to move to the 21st century, including ROR. Most business decisions are now made electronically rather than in person.Take a look at RONR (10th ed.), p. 2, footnote.Also, it is a fundamental principle of parliamentary law that voting is limited to members who are actually present at a legal meeting when the vote is taken, RONR (10th ed.), pp. 408-409. Unless specifically authorized in the bylaws, a vote cast by an absentee is recorded as an illegal vote by an illegal voter. Link to comment Share on other sites More sharing options...
Rob Elsman Posted July 17, 2010 at 06:32 PM Report Share Posted July 17, 2010 at 06:32 PM Thanks. I think technology may force, or at the very least encourage, a move away from ROR except in the conduct of meetings. Only the future will tell....a move away from ROR except in the conduct of meetings...The sooner, the better. Link to comment Share on other sites More sharing options...
Rev Ed Posted July 17, 2010 at 07:34 PM Report Share Posted July 17, 2010 at 07:34 PM The problem with e-mail is that it is not "live" but rather reactionary. It is hard to run a meeting by e-mail. Teleconference, or another type of conferencing that allows for live interaction is much better if you have members that live apart from each other. Link to comment Share on other sites More sharing options...
Josh Martin Posted July 17, 2010 at 09:55 PM Report Share Posted July 17, 2010 at 09:55 PM I think technology may force, or at the very least encourage, a move away from ROR except in the conduct of meetings.RONR is a book primarily about conduct in meetings, so that would be a wise move. Link to comment Share on other sites More sharing options...
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