having trouble of many special meetings in a row

[neilsullivan3]

Our new LLC of 12 members has, out of necessity, been calling many special meetings without any regular meetings between them. After reading RONR, it seems to me that we are not allowed to approve minutes or ask for new business unless these items were posted on an agenda sent with the notice. Is this true? Is there perhaps an easier solution?

Neil

[Rob Elsman]

At the next regular meeting, someone can move "...that, when the meeting adjourns, it adjourns to meet again at the call of the president." This gives the president the power to call an adjourned meeting instead of a special meeting, avoiding the need to include the items of business to be considered in the call of the meeting.

When this motion is made when no other question is pending, it is a debatable main motion. When it is made when another question is pending, it is an undebatable priviledged motion. Either way, it requires a majority vote for adoption. See RONR (10th ed.), §22, pp. 234ff.

[Rob Elsman]

At the next regular meeting, someone can move "...that, when the meeting adjourns, it adjourns to meet again at the call of the president." This gives the president the power to call an adjourned meeting instead of a special meeting, avoiding the need to include the items of business to be considered in the call of the meeting.

When this motion is made when no other question is pending, it is a debatable main motion. When it is made when another question is pending, it is an undebatable priviledged motion. Either way, it requires a majority vote for adoption. See RONR (10th ed.), §22, pp. 234ff.

...and the same motion can also be made at an adjourned meeting to empower the president to call yet another adjourned meeting.

[hmtcastle]

At the next regular meeting, someone can move "...that, when the meeting adjourns, it adjourns to meet again at the call of the president." This gives the president the power to call an adjourned meeting instead of a special meeting, avoiding the need to include the items of business to be considered in the call of the meeting.

That's a nifty solution.

I would also think it might make sense to amend the bylaws to provide for more frequent regular meetings and/or create a board that regularly meets more frequently. This is described as a "new" LLC so perhaps it just needs to adjust its rules to reflect the emerging reality.