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new board changing old minutes


Guest george

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upon arrival of new board, a set of minutes from 8 months prior was "voted" on by an assembly and passed, to "change" previous minutes content due to what "they", the board and assembly stated was incorrect. It is in fact known, that the board and those present at such assembly were agitated at everything that happened at the prior meeting, even though all was legal and recorded correctly and had been approved and placed in the book. some of the agitated are now the new board members.

Where is it written that a new board can come in and "delete" an 8 month old set of minutes and "write" new ones?

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Where is it written that a new board can come in and "delete" an 8 month old set of minutes and "write" new ones?

The board may amend its minutes even years later, whether or not its members have changed in the interim. (RONR, 10th ed., pg. 458, lines 10-16) Of course it should do so only to correct an error, not to falsify the minutes. It may be time for some new board members. See FAQ #20.

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upon arrival of new board, a set of minutes from 8 months prior was "voted" on by an assembly and passed, to "change" previous minutes content due to what "they", the board and assembly stated was incorrect. It is in fact known, that the board and those present at such assembly were agitated at everything that happened at the prior meeting, even though all was legal and recorded correctly and had been approved and placed in the book. some of the agitated are now the new board members.

Where is it written that a new board can come in and "delete" an 8 month old set of minutes and "write" new ones?

Your repeated mention of an assembly beyond (or in addition to) the board members (?) is confusing, and makes me wonder what kind of meeting it was whose minutes were altered... was it a board meeting, or was it a meeting of the general membership? Who voted to change the previously adopted minutes?

The board may amend its own approved minutes, but may not amend the minutes of a general membership meeting.

Furthermore, amendment of previously adopted minutes does not (properly) erase history -- the previous content of those minutes (right, wrong, or indifferent) should remain. So, no, the board may not, even when amending minutes, actually 'delete' the old minutes, as you describe. See this recent thread:

Enforcement of the rules (in this case, ensuring that the minutes are a true reflection of the meeting, and, secondly, ensuring that previously approved minutes are not defaced/modified) is up to the organization. If you don't have at least a majority that cares about those rules, and will vote to enforce the rules, you're in trouble.

they are new and have a 2 yr. term and have turned heads in the organization to their favor.

You should read FAQ#20, just for information if nothing else. When Mr. Martin said it may be time for some new board members, he meant newer than the new guys you just elected. However, again, if a majority is in the 'turned heads' camp, and doesn't care about the rules that are being broken, right will not automatically prevail.

Keep a copy of those old minutes -- the tide may still turn.

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