agenda vs minutes

[Guest george stevenson]

If the secretary/president puts out an agenda for a special Board of directors meeting and there are 2 items on the agenda to discuss should the minutes have the agreements made on the 2 items in writing even although agreements were made and motions are not made on the subjects.

[Chris Harrison]

The call of the Special meeting must include the items of business to be conducted (and nothing else can be considered). The minutes should reflect what was done at the meeting.

[David A Foulkes]

If the secretary/president puts out an agenda for a special Board of directors meeting and there are 2 items on the agenda to discuss should the minutes have the agreements made on the 2 items in writing even although agreements were made and motions are not made on the subjects.

Why are you having a special meeting to talk?

And do your bylaws authorize calling special meetings, and who calls them, and what notice must be given, and are those restrictions being followed?

[hmtcastle]

should the minutes have the agreements made on the 2 items in writing even although agreements were made and motions are not made on the subjects.

Yes. The fact that a formal motion was not made does not change the fact that an agreement (or two) was reached. But, without a motion, it might be difficult to determine just what was agreed upon.