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Cancelling a meeting


abcdave

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Our organization has monthly board meetings and an annual membership meeting.

At the annual membership meeting this year, there was a great deal of confusion about our bylaws - so much so that after the meeting, the president decided to call a special membership meeting (six weeks later) to "amend and clarify" the bylaws. The bylaws do say the president has the authority to call for a special meeting and 30 days notice is required for amendments to the bylaws. Any member can submit an amendment to the bylaws and 3 seperate proposals were submitted. The president notified the board and the secretary (the "manager") - it was up to the secretary to notify the membership. The secretary decided - completely on his own - that the board should decide first how exactly they feel the bylaws should be amended - and then call for a special meeting to vote on these proposals. So he simply did not notify the membership.

The board will likely support the secretary - as each wishes to maintain "control" over the membership.

Can anything be done? Particularly by a member who is not on the board and therefore can not attend board meetings? Members can call for a special meeting (by the bylaws) - but if the board (or even just the secretary) refuses to cooperate, it would seem to be a waist of time.

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Our organization has monthly board meetings and an annual membership meeting.

At the annual membership meeting this year, there was a great deal of confusion about our bylaws - so much so that after the meeting, the president decided to call a special membership meeting (six weeks later) to "amend and clarify" the bylaws.

The bylaws do say the president has the authority to call for a special meeting and 30 days notice is required for amendments to the bylaws.

Any member can submit an amendment to the bylaws and 3 seperate proposals were submitted.

The president notified the board and the secretary (the "manager") - it was up to the secretary to notify the membership.

The secretary decided - completely on his own - that the board should decide first how exactly they feel the bylaws should be amended - and then call for a special meeting to vote on these proposals. So he simply did not notify the membership.

The board will likely support the secretary - as each wishes to maintain "control" over the membership.

Can anything be done?

Particularly by a member who is not on the board and therefore can not attend board meetings?

Members can call for a special meeting (by the bylaws) - but if the board (or even just the secretary) refuses to cooperate, it would seem to be a waist of time.

The secretary decided - completely on his own - that the board should decide first how exactly they feel the bylaws should be amended - and then call for a special meeting to vote on these proposals. So he simply did not notify the membership.

Capital Y "Yeow!" :o

The bylaws do say the president has the authority to call for a special meeting and 30 days notice is required for amendments to the bylaws.

Any member can submit an amendment to the bylaws and 3 seperate proposals were submitted.

There is your amendment process.

Follow it.

And don't let your secretary mess with it, anymore! :angry:

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Can anything be done? Particularly by a member who is not on the board and therefore can not attend board meetings? Members can call for a special meeting (by the bylaws) - but if the board (or even just the secretary) refuses to cooperate, it would seem to be a waist of time.

Get a new secretary. And maybe a new board. (FAQ #20)

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