Jaycee Posted August 26, 2010 at 05:09 PM Report Share Posted August 26, 2010 at 05:09 PM At our Annual General Meeting of the Homeowners for our Condominium corporation there is a motion made that "Ratifies and accepts the actions of the Board of Directors for the previous year". The Board has already dealt with all matters that it is responsible for in the previous year - all motions at the general meetings are made and either passed or defeated and subsequent action taken in accordance with the Condominium Property Act of our Province (Alberta). I have gotten several agendas for Annual General Meetings from other organizations and none of them include the requisite of such a motion. Would not such a motion be redundant as the business has already been conducted - We cannot determine when this motion was introduce on the agendas for past Annual General meetings and can not find any reference in rules of order. Thanks in advance for any clarification or suggestions. Jaycee Link to comment Share on other sites More sharing options...
George Mervosh Posted August 26, 2010 at 05:17 PM Report Share Posted August 26, 2010 at 05:17 PM It's improper to ratify actions they took within their authority.You could adopt a motion commending them or some such patting them on the back motion that expresses the asssembly's approval.....just not 'ratify'. Link to comment Share on other sites More sharing options...
hmtcastle Posted August 26, 2010 at 06:31 PM Report Share Posted August 26, 2010 at 06:31 PM Would not such a motion be redundantYes. And consider the possibility, however unlikely, of the motion to ratify being defeated. What, if anything, would that mean?But see also Official Interpretations 2006-12 and 2006-13. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted August 26, 2010 at 07:41 PM Report Share Posted August 26, 2010 at 07:41 PM At our Annual General Meeting of the Homeowners for our Condominium corporation there is a motion made that "Ratifies and accepts the actions of the Board of Directors for the previous year".... The Board has already dealt with all matters that it is responsible for in the previous year ...I have gotten several agendas for Annual General Meetings from other organizations and none of them include the requisite of such a motion. I am starting to see this unexpected action more and more, out there in the real world. - And always for homeowners associations (HOA).It must be becoming a popular practice. I am going to add this "myth" to my master list of parliamentary mis-understandings and parliamentary errors. Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted August 26, 2010 at 10:18 PM Report Share Posted August 26, 2010 at 10:18 PM I am starting to see this unexpected action more and more, out there in the real world. - And always for homeowners associations (HOA).It must be becoming a popular practice. I am going to add this "myth" to my master list of parliamentary mis-understandings and parliamentary errors.And I guess you can blame General Robert himself for spreading the "myth" ... see page 564 of Parliamentary Law. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted August 27, 2010 at 02:27 AM Report Share Posted August 27, 2010 at 02:27 AM And I guess you can blame General Robert himself for spreading the "myth" ... see page 564 of Parliamentary Law.Say, that's a surprising bit of parliamentary information. But, no surprise, the 7th edition of RONR, and subsequent editions, properly blocked out that action.You don't ratify what does not need ratification. - A negative vote is meaningless without a specific instance which needs re-affirmation. from RONR 10th ed., page 119:The motion to ratify (also called approve or confirm) is an incidental main motion that is used to confirm or make valid an action already taken that cannot become legally valid until approved by the assembly.Just as the 10th edition of RONR no longer recognizes the rescinding of a negative vote. (See "Parliamentary Law" page 515, Question 310.)Parliamentary Procedure Marches On! Link to comment Share on other sites More sharing options...
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