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Minutes


Guest Sonny Coane

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Are the names all members of a committee required to be listed in the minutes, both those present and those who are absent?

Committees need not keep minutes. RONR (10th ed.), p. 483, ll. 6-9. The official record of what the committee has agreed to is the committee's report to its parent body.

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Are the names all members of a committee required to be listed in the minutes, both those present and those who are absent?

No.

In The Book, the rules for minutes only mention two people to be mentioned as being present: the chair and the secretary (i.e., whether they were the "regular" officers or "pro tem" meeting officers).

Attending members are not to be mentioned, if you were to follow The Book's sample minutes.

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But this does not mean that the organization cannot place the names of members who are present and those who are not into the Minutes. Also, most Committees I know of will keep an informal set of notes (which they may call Minutes) in order to remember what they had (or had not) decided to place into their report.

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