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recording a by-hand vote in the minutes


Guest Emily M

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In a small group (10 member council), a vote by hand was called for. The vote came out 7 for and 3 against. In the minutes, the secretary recorded the motion as passed. One of the members who had voted against, and the member who had requested the by-hand vote, suggested that the exact number of the vote (7-3) be recorded in the minutes. Our secretary could find nothing in Robert's Rules to indicate that this was necessary or called for. Do we need to record the exact number of a by-hand vote? We never do for oral votes, for obvious reasons. Is it necessary or reasonable to record the exact number?

Thanks!

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In a small group (10 member council), a vote by hand was called for.

The vote came out 7 for and 3 against.

In the minutes, the secretary recorded the motion as passed.

One of the members who had voted against, and the member who had requested the by-hand vote, suggested that the exact number of the vote (7-3) be recorded in the minutes.

Our secretary could find nothing in Robert's Rules to indicate that this was necessary or called for.

Do we need to record the exact number of a by-hand vote?

We never do for oral votes, for obvious reasons.

Is it necessary or reasonable to record the exact number?

Technically, "no," you don't record numbers of affirmative and negative votes, except for (a.) a roll call vote; (b.) a counted vote.

And a raised-hand vote is not a "counted vote", even if the number is so tiny that an instant count is obvious.

Bottom line:

Your secretary is correct. - The vote was not a roll call vote and not a counted vote. So no numbers need be recorded.

Still, with 10 people (i.e., 7 + 3), it is the most minor of quibbles.

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