Jump to content
The Official RONR Q & A Forums

amending approved meeting minutes


Guest Liz

Recommended Posts

The Executive Committee of a faculty senate requested that approved meeting minutes (from several meetings before) be amended with an additional explanatory statement. Is this possible? If so, what is the procedure?

It is allowable to amend minutes that were previously approved, in order to correct the record of what was done at the meeting, but "additional explanatory statement" aren't the sort of thing that belong in minutes to begin with.

The minutes should be a concise record, not of what was said, but of what was done, including the exact text and disposition of all motions that were made (and not withdrawn) at the meeting. Editorial material written later and inserted after the fact doesn't belong there.

Link to comment
Share on other sites

The Executive Committee of a faculty senate requested that approved meeting minutes (from several meetings before) be amended with an additional explanatory statement. Is this possible? If so, what is the procedure?

Are these minutes of the executive committee or minutes of the faculty senate? The executive committee doesn't request that its own minutes be amended. It would be an order. I've seen situations where a secretary feels the assembly is requesting that he correct or amend the minutes, when in fact it is his duty to carry out such a decision. Perhaps that is what you mean by request.

If these are the minutes of the faculty senate, any member can move to amend the minutes (no matter how long ago they were approved). If this motion is coming from the executive committee, it simply won't require a second. In any event, the motion requires a two-thirds vote to pass, or a majority vote if notice has been given, or a vote of a majority of the entire membership. See RONR(10th ed.), p. 293-299.

As previously noted, explanations generally do not belong in the minutes. See RONR(10th ed.), p. 451, l. 25-28.

Link to comment
Share on other sites

Archived

This topic is now archived and is closed to further replies.

×
×
  • Create New...