Jump to content
The Official RONR Q & A Forums

Meeting Location/Place


Guest Salin

Recommended Posts

Back again... did not expect my second query to follow so soon !

Does RONR speak anywhere to where a meeting ought to take place ? That is, are there any guidelines to selecting a location, say in terms of proximity, accessibility etc ? Our Constitution (we are a Parent Council for a middle school) is completely silent on the point.

Link to comment
Share on other sites

Back again... did not expect my second query to follow so soon !

Does RONR speak anywhere to where a meeting ought to take place ? That is, are there any guidelines to selecting a location, say in terms of proximity, accessibility etc ? Our Constitution (we are a Parent Council for a middle school) is completely silent on the point.

This is a detail for your council to decide... in a meeting (which may seem like putting the cart before the horse).

Link to comment
Share on other sites

Thanks again !

Our wingnut, but well-meaning, Chair has decided to hold today's Parent Council Meeting on the ROOF of the School (where the Principal and Vice-Principal will be, as part of a fundraising endeavour), at 9:00 at night. We are in Winnipeg, Canada and although we have yet to see snow (rather unusual), we are experiencing wind; yesterday it was recorded at 60kph !!(around 38mph). I am aware of the reference to "bad weather or other unfavourable conditions" in the context of establishing quorum and was hoping there might be something else in the Rules to convince the Chair to change the venue.....

Link to comment
Share on other sites

Thanks again !

Our wingnut, but well-meaning, Chair has decided to hold today's Parent Council Meeting on the ROOF of the School (where the Principal and Vice-Principal will be, as part of a fundraising endeavour), at 9:00 at night. We are in Winnipeg, Canada and although we have yet to see snow (rather unusual), we are experiencing wind; yesterday it was recorded at 60kph !!(around 38mph). I am aware of the reference to "bad weather or other unfavourable conditions" in the context of establishing quorum and was hoping there might be something else in the Rules to convince the Chair to change the venue.....

Well, there are 700+ pages in there, and with a well-placed whack to the head, they might help in the convincing. headache-pain-ache-headache-smiley-emoticon-000549-medium.gif

Link to comment
Share on other sites

The chair is probably a closet meteorologist all excited (as I was) about the record-breaking storm up in your area.

Unless the bylaws say otherwise, the determination of where (and when) your meetings take place is up to the membership (at a previous meeting) to decide. It might be a long standing custom to allow the chair to set the location, &c., but a majority can end that tradition.

As soon as your meeting is called to order, with a quorum present, anybody could move to recess and go back inside for the rest of the meeting. Majority decision. Bundle up, however, in case the motion is defeated.

Link to comment
Share on other sites

... Chair has decided to hold today's Parent Council Meeting on the ROOF of the School ...

...

I ... was hoping there might be something else in the Rules to convince the Chair to change the venue.

Here is News You Can Use:

Tell you chair that, according to Robert's Rules of Order, no chair has the authority to unilaterally pick the meeting place.

The meeting place, like all organizational decisions, is to be determined by the organization, i.e., its membership or its board (whichever is controlling).

No individual picks the meeting place, unless that organization has a customized rule (e.g., an adopted motion, or a bylaw) saying otherwise.

***

Speaking of "wingnuts."

I am reminded of a riddle.

Q. Which part of an automobile is the most dangerous?

A. The nut holding the steering wheel.

;)

Link to comment
Share on other sites

Thanks again !

Our wingnut, but well-meaning, Chair has decided to hold today's Parent Council Meeting on the ROOF of the School (where the Principal and Vice-Principal will be, as part of a fundraising endeavour), at 9:00 at night. We are in Winnipeg, Canada and although we have yet to see snow (rather unusual), we are experiencing wind; yesterday it was recorded at 60kph !!(around 38mph). I am aware of the reference to "bad weather or other unfavourable conditions" in the context of establishing quorum and was hoping there might be something else in the Rules to convince the Chair to change the venue.....

If I were secretary, I might raise a question of privilege (RONR pp. 216-222), since it's pretty hard to take notes when it's cold, dark, and blowing up 40mph wind gusts. I think this could be either a question of personal privilege, or a question of the privilege of the assembly (since the taking of minutes is a required function). A question of privilege has the advantage that it's allowed to interrupt whatever else is going on (even if someone else has the floor).

In the end, no matter what mechanism is used, it comes down to the fact that the chair doesn't have unilateral authority to choose the meeting venue -- the assembly can decide.

Link to comment
Share on other sites

If I were secretary, I might raise a question of privilege (RONR pp. 216-222), since it's pretty hard to take notes when it's cold, dark, and blowing up 40mph wind gusts. I think this could be either a question of personal privilege, or a question of the privilege of the assembly (since the taking of minutes is a required function). A question of privilege has the advantage that it's allowed to interrupt whatever else is going on (even if someone else has the floor).

I think any member would be entitled to raise a question of privilege of the assembly under such conditions, since such a motion "may relate... to the comfort of its members with respect to heating, ventilation, lighting, and noise or other disturbance" (RONR, 10th ed., pg. 219, lines 27-29)

Link to comment
Share on other sites

Archived

This topic is now archived and is closed to further replies.

×
×
  • Create New...