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Is this proper election procedure?


Guest Mary

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Exactly 30 days before our election, a notice was sent to announce the annual meeting and election of officers. Included was a stamped, self addressed envelope and a proxy listing the two current board members running for their seats. There was also a space for a write in candidate. A second notice was sent stating that nominations will be held at the meeting, and you must be present to accept a nomination.

In all the years of living in associations, I have never seen elections run this way. Around 2 months before the election, a candidate information form was always sent for anyone wishing to run for the board to fill out. The information forms for all candidates were then sent with the meeting notice and proxy. What is the correct way to run an election, and what paperwork should be used?

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What is the correct way to run an election, and what paperwork should be used?

The minimum paperwork would be notice of the election and blank slips of paper on which the members write the names of the people they're voting for. RONR does not authorize absentee voting or voting by proxy. Nor does RONR require a person be present in order to be nominated. Or even elected. Your rules may vary so you'll find most of the answers to your questions in your bylaws (and any other governing documents). Each organization is different so what you may recall from a previous organization (60 days notice) will not apply to this organization (30 days notice).

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