Motion

[Guest Jim Carroll]

A motion is forwarded by a member on the proper form and with the required seconder within the time specified prior to a general membership meeting that is required for such motions to be added to the agenda,it is added to the agenda and notice to members of the motion is given, within a few days prior to the meeting, the proponent of the motion changes there mind and asks that the moton be discontinued, is this the correct procedure, or is a another motion needed at the meeting to close out this initial motion.

[hmtcastle]

is this the correct procedure, or is a another motion needed at the meeting to close out this initial motion.

Giving notice of a motion is not the same as making the motion. At the meeting, if no one wants to make the motion, the motion won't be made.

[Robert B Fish]

Giving notice of a motion is not the same as making the motion. At the meeting, if no one wants to make the motion, the motion won't be made.

However, if notice is given of a pending motion and the person who give notice does not do so, someone else may present the motion and make use of the notice provided by another member.

-Bob

[hmtcastle]

However, if notice is given of a pending motion and the person who give notice does not do so, someone else may present the motion and make use of the notice provided by another member.

Indeed. Which is why I said "if no one" and not "if the member who gave notice". But it doesn't hurt to make that more explicit.

[Guest Jim Carroll]

Indeed. Which is why I said "if no one" and not "if the member who gave notice".

But it doesn't hurt to make that more explicit.

The proponent of the motion said via an electronic bulletin board that they would like to withdraw the motion at this time, even though it had been communicated to the membership that it would be on the agenda at the upcoming meeting. Does this motion having been accepted as part of the agenda not have a life of its own in context and need to be as you said used by another or motioned out of existence.

[hmtcastle]

Does this motion having been accepted as part of the agenda not have a life of its own in context and need to be as you said used by another or motioned out of existence.

It's not a motion until it's made (or, if you prefer, moved) at a meeting. When the time to make it comes up, someone still has to make, and second, it. If no one does, you move on to the next item of business.

For more on agendas, see FAQ #14.

[Guest Jim Carroll]

Thank you for your replies, they have cleared up this question and given me more insight into procedure.

[Guest jennifer]

can the chair make the motion?

[hmtcastle]

can the chair make the motion?

Any member can make the motion but the chair should not.

[David A Foulkes]

can the chair make the motion?

Since you're jumping in on another person's post, I'm not sure if you're referring to a chair in a general membership meeting (as this original post is) or a board meeting. In the case of the latter, it is acceptable for the chair to make a motion in board meetings with attendance of about a dozen or fewer members. Just wanted to mention that.

[Josh Martin]

In the case of the latter, it is acceptable for the chair to make a motion in board meetings with attendance of about a dozen or fewer members.

"...subject to rule or custom within the board (which should be uniformly followed regardless of how many members are present)" (RONR, 10th ed., pg. 471, lines 8-10).

[David A Foulkes]

Jeez, I always forget to add that part. thx