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cancellation of a special meeting


Guest Jennie

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A special meeting was called and everyone notified by letter to discuss an issue and to vote on the removal of a present board member. The day before the meeting, one of the co-chairs sent an e-mail telling everyone the meeting was cancelled. She was not the one who called the meeting in the first place. What are the rules on this? Can the meeting just be cancelled?

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There is no provision in RONR for canceling a properly-called meeting. If enough members show up (a quorum) the business listed in the call (the notice) of the meeting can be conducted.

By the way, RONR strongly advises against having "co-chairs".

What about proxy votes? Several have been turned in already. Would they count towards quorum if the meeting were held as scheduled?

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What about proxy votes? Several have been turned in already. Would they count towards quorum if the meeting were held as scheduled?

RONR does not support voting by proxy nor do proxies necessarily count towards a quorum (though they sometimes do). So you'll have to check your bylaws for answers to questions about proxies.

A proxy gives one person the right to cast a vote on behalf of another. It doesn't mean the absent member is counted as present.

See also FAQ #10.

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