Motion to hold special meeting

[Guest Wahooneb]

Our church financial committee meets quarterly to review the budget and expenditures. We have experienced some unusual expenses for building maintenance that may cause us to require a special offering. Do I need a motion and second to call for a special out of cycle meeting to review the finances?

[J. J.]

Our church financial committee meets quarterly to review the budget and expenditures. We have experienced some unusual expenses for building maintenance that may cause us to require a special offering. Do I need a motion and second to call for a special out of cycle meeting to review the finances?

Will the committee be meeting? I'm not clear where you would make your motion and second.

[Wahooneb]

The committee is not scheduled to meet until February and I believe we need to resolve the question befor then. My question is better put: Can we have an out of cycle meeting withoput a motion and second. Our bylaws do not address out of cycle meetings.

[tctheatc]

do they address regularly scheduled meetings?

[Guest Wahooneb]

Only that there will be a scheduled quarterly meeting of the different committees with a general memberswhip business meeting to follow within a week.

[Kim Goldsworthy]

Only that there will be a scheduled quarterly meeting of the different committees with a general memberswhip business meeting to follow within a week.

Unclear.

90 days (one quarter) is a lot of leeway.

If you have a rule which says, "Meetings are to be quarterly," then I must ask, "WHO gets to fix the actual date, within that fixed 90-day window?"

Is the rule specific, or generic? -- Can you meet "... at least quarterly ..." or "... only quarterly ..."?

[Trina]

Our church financial committee meets quarterly to review the budget and expenditures. We have experienced some unusual expenses for building maintenance that may cause us to require a special offering. Do I need a motion and second to call for a special out of cycle meeting to review the finances?

Since this is a committee, I believe you could meet at the call of the committee chair. Even if that is so (and perhaps other posters will have a different opinion), does the committee have the authority to require a special offering? Or is that a decision that must be made by the general membership?