Voronwe10 Posted January 19, 2011 at 02:44 AM Report Share Posted January 19, 2011 at 02:44 AM I'm slightly new to this stuff. As a little background, I'm a board member of a student theatre organization which has adopted RONR and is in the process of writing and adopting bylaws. I've looked but can't find information specific to our situation in The Book.Due to a conflict of interest, our Vice President plans on resigning and nominating another individual as VP. The current Vice president's resignation would be effective after the production at the end of this month.Our normal scheduled meetings won't take place until the middle of next month, therefore, an Emergency Meeting of some sort needs to be called. Our President, however, refuses to call the meeting.Questions:-Can any board member call an Emergency Meeting?-Is there a provision in RONR that allows for Emergency Meetings to be held with a notice of 72 hours or such.-If RONR does not contain guidelines for this type of scenario, or even a basic framework, should it be included in our bylaws.-Seeing we have been having issues with disclosure of information that should be privy to the company, would it be possible to somehow require members to sign an organization no-disclosure agreement at the aforemention -Emergency Meeting? Link to comment Share on other sites More sharing options...
Chris Harrison Posted January 19, 2011 at 02:52 AM Report Share Posted January 19, 2011 at 02:52 AM -Can any board member call an Emergency Meeting?-Is there a provision in RONR that allows for Emergency Meetings to be held with a notice of 72 hours or such.-If RONR does not contain guidelines for this type of scenario, or even a basic framework, should it be included in our bylaws.-Seeing we have been having issues with disclosure of information that should be privy to the company, would it be possible to somehow require members to sign an organization no-disclosure agreement at the aforemention -Emergency Meeting?Special (Emergency) Meetings cannot be called unless the bylaws specifically provide for them (RONR pp. 89-90). If the bylaws do provide for Special Meetings then they should also provide the details. Link to comment Share on other sites More sharing options...
Josh Martin Posted January 19, 2011 at 03:20 AM Report Share Posted January 19, 2011 at 03:20 AM As a little background, I'm a board member of a student theatre organization which has adopted RONR and is in the process of writing and adopting bylaws.Yeah, you really need to get on that.Our normal scheduled meetings won't take place until the middle of next month, therefore, an Emergency Meeting of some sort needs to be called.Why? What does your VP do which is so important it can't wait a month?Also keep in mind that you must accept a resignation before it becomes official, and you must provide previous notice in order to fill a vacancy. So include notice in the call of the meeting (probably for your next regular meeting) so you can fill the vacancy after the resignation is accepted. -Can any board member call an Emergency Meeting?No one can call a special meeting except as is provided in the Bylaws.-Is there a provision in RONR that allows for Emergency Meetings to be held with a notice of 72 hours or such.No.-If RONR does not contain guidelines for this type of scenario, or even a basic framework, should it be included in our bylaws.If you want to have special meetings, yes.-Seeing we have been having issues with disclosure of information that should be privy to the company, would it be possible to somehow require members to sign an organization no-disclosure agreement at the aforemention -Emergency Meeting?Well, you don't currently have the ability to call a special meeting, so I think you're getting a little ahead of yourself. It is in order, however, to enter executive session at any meeting. Such a motion requires a majority vote. Anything which happens in executive session remains confidential, unless and until the assembly votes to disclose it. Link to comment Share on other sites More sharing options...
David A Foulkes Posted January 19, 2011 at 11:39 AM Report Share Posted January 19, 2011 at 11:39 AM See RONR 10th Ed., pages 89-90 for some details on how to incorporate a bylaw authorizing Special Meetings. That will be the bare bones of what you need to include, and it can be more detailed as your organization sees fit. Be warned that we have seen here some organizations who adopt such a bylaw with wording that makes it difficult if not impossible to call such meetings, or puts the authority to call them in such a manner as to make it nearly impossible (such as allowing the President only the ability to do so at his discretion, for instance).Note that bylaws aren't discussed in detail here at this forum (it's about Robert's Rules here), nor will you get much in the way of suggestion on it.But I understand there is another forum where such questions might get you some advice. _____________ ........................................................................................................................\/ .......................... Link to comment Share on other sites More sharing options...
Voronwe10 Posted January 20, 2011 at 05:27 AM Author Report Share Posted January 20, 2011 at 05:27 AM Thank You very much. Your help has been greatly effective in getting our bylaws finished and solidified as well as taking care of the resignation of our VP and entry of our new one. Link to comment Share on other sites More sharing options...
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