Catherine J Scott

Thank you for your help.

The motion in the minutes from that meeting reads as : To postpone indefinitely the special resolution presented above to be discussed by the Board of Directors with recommendations brought to the next AGM. The motion was not passed because it was not mailed out with the other motions. The matter after the motion to postpone was then dropped If the postpone indefinitely is not correct then the board could still send out the motion with the vote on the budget.

What I want to know is was the motion to Postpone until the next AGM allowed or not. Also should have the Special Resolution been sent out to be voted on? As it is under limits on Postponement page 175. Did the Chair handle the Resolution correctly.

Most people just get up and leave. They would never think to make a motion to adjourn. The meeting only needs 3 people to have the meeting.

Just a little history as to why a mail in Vote. Our quorum is 3 members present at a general meeting. It has happened that a group gets together and wait's until a lot of members leave then make a motion. I will pass then. That is how we now have out family club house open until 3 in the morning. The same group was at the meeting in May and wanted to try the same thing with a activity center be open to young teens until 3 in the morning with no adult supervision. Now this will go to a mail in Vote and I do not think it will pass. The problem we have is that we are a summer RV Park and a lot of our owner live any ware from a 12 to 8 hour drive and can not get to a meeting to vote. We have 382 members and the most I think we have ever had is may be 100. How does any one get a fair vote if they have to be there and can not make it. We are a share interest park so everyone pays the same.

We are under the Society Act of B.C. and we have to have a Special Resolution to change our Bylaws and it must be passed by 2/3 of voting members. After it is passed by the members it must be sent to the Society for final approval. If a member at the meeting makes a motion and it is seconded there is a discussion and if a amendment is seconded then both go out to be voted on. You can vote for the original motion or the amended motion. The Motion in the minutes reads To postpone indefinitely the special resolution presented above to be discussed by the Board of Directors with recommendations brought to the next AGM. As I remember the motion as it was to be sent to a committee not the Board.

The motion was not approved by the members as our bylaws only allow mail in votes. It reads All voting at the AGM/EGM is to be done by mail in vote except for approval of Agenda, Minutes, Accountant's Review, Committee Reports and Board motions which require immediate action, by all members in good standing; and that at the AGM/EGM the motions can be seconded and debated only. Yes I did bring up that it was a Special Resolution but the President did not know how to handle it. There was no debate. As it was to make rentals of all lots must not be less that one month and that a renter can not share; sublet; or have family or friends use the lot it the Renter of the lot is not there. The Special Resolution was signed my me and seconded by another member.

I read a Special Resolution at our AGM on May 21 2017.Before the meeting on Sept 16 2016 I sent a copy to the then President to be put on the agenda for the AGM. In April of 2017 I sent copy of the Resolution to the then President. At the meeting I then found out that none of the other board members knew any thing about the Resolution. At the AGM after I read the Special Resolution a member made a motion to postpone the Special Resolution Indefinitely to be discussed by the board of Directors with recommendations brought to the next AGM. We only have a AGM once a year. The board will not do anything until I get a ruling from you. I hope you can help me. Catherine J Scott jcscoftt34@hotmail.com