I have been unable to locate a rule regarding correction of spelling errors post approval and distribution of minutes. Does RONR address this?
Scenario: The board meets once a month via teleconference. The board then approves the minutes via electronic process and then distributes to the membership. The general membership does not have access to review the minutes any time prior to approval by the board. Following distribution this past month, a member contacted me, the Recording Secretary, to notify me that her name had been spelled incorrectly in one of the committee reports, and she would like the minutes amended to reflect the correct spelling of her name. This mention did not require any action, so there was no motion made, simply a note regarding correspondence she had sent to the board.
What is the rule/proper procedure for correcting spelling errors in the minutes post approval and distribution?