Nominations for committee and executive

[Secretary2016]

I am the current secretary of an incorporated association (not for profit). At our AGM in March, 7 out of 12 members term of office is up and we expect a couple of those people to resign and a few new committee members to nominate. This is fine.

Three of the four executive members (President, Vice Pres, Secretary), term is also up (three of the seven indicated above).

Nothing in our constitution indicates the process for nomination.

What is normal?

Do people have to indicate their interest in an executive position before the AGM so that financial members (most of whom won't attend the AGM) have the option to come along and vote if they feel passionately about it or can people nominate right up until just before the vote at the AGM?

Is it normal to elect the new committee members first including the people currently on the executive who might want to continue, and then proceed to the President vote (if more than 1 nomination), then Vice, then Secretary etc?

[Dan Honemann]

I'm sure this isn't the first time your organization has held these elections. How have they been handled in the past?

Nothing in RONR requires that people indicate an interest in being nominated or elected prior to the election.

[Kim Goldsworthy]

6 hours ago, Secretary2016 said:

Q1.) Do people have to indicate their interest in an executive position before the AGM so that financial members (most of whom won't attend the AGM) have the option to come along and vote if they feel passionately about it, or can people nominate right up until just before the vote at the AGM?

Q2.) Is it normal to elect the new committee members first including the people currently on the executive who might want to continue, and then proceed to the President vote (if more than 1 nomination), then Vice, then Secretary etc?

A1.) The latter. Members can nominate from the floor, mere seconds before conducting the vote. There is no need to pre-nominate or to early-nominate.

A2.) No. The Book recommend that you follow BYLAWS ORDER. That is, top down. Your bylaws probably mention the president as the first office mentioned in your bylaws. So, do the office of president, first. Once the offcers are done, then you conduct elections for the boards and/or committees.