Kim K.

1.     The voting members of the organization will consist of the legal guardians of current band students. (We have 260 kids in band, and say on our IRS filing, members are of the committee are 400.)

A.     Regular Meetings of the organization shall be held at least four times annually.   The directors in cooperation with the Executive Board shall set the dates of meetings.  Any meeting requiring a vote to be taken by the general membership must have 10-day advance notice of meeting date and time.

A.     Quorum for regular meeting- not less than 25 members shall constitute a quorum.

Based on what our bylaws say here, if only 70 people show up to a regular meeting, and there is no official structure in place to say how many people, or who came; can a room of 26 people approve/vote on the slate of officers offered presented by the nominating committee or is there required to be a majority of the general membership to approve? 

Band_By-laws_3-21-06 Redacted to submit to UIL.doc

Thanks so much!!  Learning more in the last 2 days than I have ever known to date!! 

If the governing body over all of the education entities of a state defaults to using Robert's Rules, does that mean an ISD within their jurisdiction would automatically, or be legally guided by the same requirements? 

I am trying to vet as much as I can before tomorrow.  Has anyone heard of lawyers telling volunteers, that are trying to fix budgeting issues that do not follow the by-laws to cease and desist? 

Thank you Mr. Brown, that helps explain a little more too!

Thanks again Mr. Martin, that is what I thought. Since the directors/employees of the district, are planning a meeting with unelected booster officers, I just wanted to make sure I was on the correct page.  Have a wonderful day, and again, I can not tell you how much you have helped!!! 

Thank you again!!  

I don't see in our by-laws where it says the current board members conduct the budget meeting for the following year.  If we are the executive members until July 1st, and have in the past had the budget meetings in May, do the Robert's Rule have any regulation regarding this topic? This is all I can find in our by-laws on the budget process,

Article VI-Duties of Officers

1.     The Treasurer will present a proposed budget at the first regular meeting of each fiscal year.

I have just been given email evidence that the directors have called the "proposed slate of officers", not voted in yet, to be in a private meeting for the next year's budget.  Again, I believe this is retaliation against whistleblowers ie. myself, the secretary and our acting President.

So the meeting can be called without their knowledge?  I am not sure this could be accomplished with a vote by the voting members because we are speaking about parents, and a meeting of at least 45 out of the possible 600 that could attend.  But that definitely gives me food for thought.  Thank you very much for sharing your expertise! 

If this is the actual by-law, is there anyway to remove people from their executive positions without their knowledge of the procedure happening? 

Article IV-Officers and Elections

A.    The following elected officers shall serve a term of one-year, beginning July 1 through June 30.  They may be re-elected for a maximum of one consecutive additional term.  Elected officers must be a legal guardian of a student for the fiscal year in which they serve and may not be said school district's Central Office employees or administrators of said High School.

1.    President(s)

2.    Vice-President(s)

3.    Secretary

4.    Treasurer (may not be an employee of the district)

5.  Assistant Treasurer (may not be an employee of the district)

D.    Any elected officer may be removed from office by a recommendation of the Executive Board and simple majority vote by the voting members.

Thank you SSSOOOO much.  You have no idea how much you just put my mind at ease, as I am having meetings with administration in the next 3 days, and am thinking the budget meeting was done without myself and the president being notified. 

I had a question regarding a quorum.  If a non profit by-law states that a quorum can be 2 directors and only 3 out of five of the executive board members, is that only if the entire executive board was notified, and for some reason they could not attend; or can a "private quorum" be held without the entire executive board's knowledge of said meeting?  This would be the exclusion of the president and secretary as they have reported the other members for their non disclosure of expenditures as required by their by laws.  In essence, not including whistleblowers in the budget meeting.